Hybrid)

Stanford Health Care•Palo Alto, CA

1d•$45 - $59•Hybrid

About The Position

Plans, coordinates, and participates in varied administrative, project-administration, and operational work for specialized programs or projects. Provides complex project administrative support and technical assistance to managerial staff, with a focus on assigned projects, programs, and operations. Work includes budget preparation, reconciliation and monitoring; report preparation and preliminary analyses; and liaison with other project coordinators to facilitate smooth project operations. The role supports Surgical Services at Stanford Health Care and involves coordinating program activities and logistics, assisting management, monitoring program effectiveness and budgets, preparing reports, maintaining records, and coordinating with internal departments and external organizations. The position also manages access to hospital regulatory and compliance software and supports implementation of policy management tools and committees.

Requirements

High school diploma or GED equivalent.
Four years of increasingly responsible administrative support experience, with a focus on project support, budget preparation, monitoring and reconciliation, and report preparation.
Knowledge of general practices, programs, and/or an administrative specialty.
Proficiency with Microsoft Office Suite applications and standard office equipment.
Knowledge of English grammar, spelling, and punctuation.
Familiarity with project management principles and practices.
Ability to independently plan, organize, coordinate, and perform work amid numerous and diverse demands.
Ability to learn, interpret, and apply policies and procedures relevant to the program, organizational unit, and/or administrative specialty.
Ability to organize and plan work and projects while handling multiple priorities.
Ability to make independent decisions and exercise sound judgment.
Ability to compile, write, and present reports related to the program or administrative specialty.
Ability to communicate effectively, using C-I-CARE, orally and in writing.
Ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.

Responsibilities

Plan, coordinate, and participate in seminars, conferences, workshops, fairs, and other program activities; develop program themes and coordinate logistics, materials, and resources.
Provide administrative assistance to management staff to support program objectives.
Provide work-lead direction and/or train others as needed.
Plan, coordinate, and administer assigned program activities, including developing, implementing, and supervising related procedures, processes, services, and systems.
Train employees in proper methods and procedures and ensure the correctness of their work.
Advise the manager on the status of activities and additional or expanded program requirements, and recommend solutions to identified problems.
Monitor and evaluate program effectiveness, investigate trends, and recommend and implement modifications to improve effectiveness.
Coordinate or participate in public- or agency-facing activities, prepare and release documents and reports, and respond to inquiries.
Manage access to hospital regulatory and compliance software and manage implementation of hospital policy management tools and committees.
Liaise with other programs, offices, and departments across Stanford Health Care to coordinate business and accomplish program objectives.
Interface with external organizations, including the Joint Commission and California Department of Public Health, as appropriate.
Assist with budget preparation and monitor, verify, and reconcile budgeted expenditures as appropriate.
Prepare reports and conduct preliminary analyses of progress and adverse trends; provide input into program recommendations or conclusions.
Maintain files and records for clinical locations and the hospital, including business licenses and city, county, and state permits; prepare reports for requesting agencies as needed.
Perform other related and incidental duties as assigned or needed.