Program Operations Specialist

University of Washington Medical Center•Seattle, WA

3d•$54,204 - $67,320•Hybrid

About The Position

The Meany Center has an outstanding opportunity for a Program Operations Specialist to join their team. Reporting to the Director of Artistic Engagement, the Engagement Programs Manager will work as part of a small but dynamic team to collaboratively design and implement engagement programs for the Meany Center for the Performing Arts, in partnership with the Director of Artistic Engagement and other Meany Center staff. The Engagement Department at Meany Center is responsible for working with visiting artists to envision relevant ways of connecting with the UW campus and broader Seattle community through engagement programs that are ancillary to the on-stage performances at Meany Hall, and critical to the Meany Center mission. This position will perform day-to-day tasks necessary for managing, planning, and implementing a successful program. Employee will work in Meany administration office, Meany Theater, and partner venues on and off campus. Some evening and weekend attendance at performances, community events, and other residency events is required. The salary information provided below is for a full-time position and will be prorated for this part-time, 75% FTE opportunity.

Requirements

Bachelor’s Degree in Performing or Visual Arts or a related field or equivalent experience as a substitute for degree requirement.
At least 2-3 years of experience with arts education or public programs.
Current driver’s license

Nice To Haves

Master’s Degree in Performing Arts, Education, or similar field.
Experience in curriculum development, teaching, and evaluation/assessment.
Skills in cross-cultural communications, audience-building initiatives and best practices in building and maintaining equitable community partnerships.
Demonstrated understanding and advocacy around Diversity, Equity, Inclusion and Access in the Performing Arts or related fields or areas of study around DEIA.
Ability to work independently, effectively interact with a wide variety of individuals and organizations, exceptional attention to detail, and strong organizational and communication skills.
Ability to operate in situations of uncertainty, and trouble-shoot challenges independently while demonstrating appropriate judgment.
Demonstrated collaborative nature in developing and executing new programs and partnerships and communicating with internal and external stakeholders.
Demonstrated ability to multi-task and manage time wisely (experience prioritizing and managing deadlines).

Responsibilities

Plan, schedule, and communicate important details for Meany’s visiting artist classroom visits, workshops, films, lectures and other educational activities, taking place on and off campus.
Includes on-site management of events, often on weekends and evenings.
Includes frequent communication and collaboration with Meany staff, visiting artists, agents, faculty, and partners.
Oversee the promotion, registration, placement and confirmation process for Meany’s free student matinee program.
Communicate directly with teachers, sharing important information about their visit to Meany, and provide supplementary materials to support learning.
Communicate with Meany Front-of-House staff regarding accessibility needs, provide group numbers and collaborate on best practices for welcoming teachers, students and chaperones into our hall.
Attend matinees and serve as a face of the matinee program to partners/teachers and Meany staff.
Track and report attendance for Meany Center educational/engagement programs, to share with internal and external stakeholders.
Design and deploy surveys and other evaluation tools to gather feedback on our programs from participants.
Work in collaboration with Meany’s marketing team, providing copy for event listings and contributing to social media efforts to increase attendance at Meany’s engagement programs.
Compose and send direct email communications to UW students and community partners, promoting Meany’s upcoming engagement events.
Collaborate with Marketing on storytelling around engagement activities.
Cultivate partnerships with student groups as well as campus academic departments and student life programs to increase student engagement with Meany’s programming.
Assist with departmental initiatives to help boost UW student engagement in Meany Center programs, including collaboration on student-focused marketing and promotional campaigns, and onsite activities such as student receptions.
Includes administration of the Arts of Course program, requiring clear and consistent communication with faculty around this free ticketing initiative for UW students.
Includes communication with faculty and students surrounding upcoming programs and sharing information about UW student discounts.
Support mission-based community ticketing initiatives, led by the Director of Artistic Engagement and in collaboration with Meany’s marketing and operational staff.
Help to foster new and existing relationships with community partners for Meany, to support the strategic goals of Meany’s engagement department, in close collaboration with Meany’s artistic, marketing, development and operational staff.
Contribute to the design of new and existing engagement programs, which are curated by the Director of Artistic Engagement, in response to the artistic programming, themes, and relevant initiatives at Meany.
Help to align Meany’s engagement programs with campus and organizational initiatives such as Arts, Wellbeing, and Civic Health.