Program Operations Coordinator

Black Men Teach • Saint Paul, MN

23h • $50,000 - $60,000 • Hybrid

About The Position

Black Men Teach (BMT) is a movement and a mission dedicated to building a future where every child has the opportunity to learn from, be led by, and be inspired by a Black male educator. We recruit, prepare, and support Black men to enter and thrive in the classroom, strengthening schools and transforming communities. Our team is bold, innovative, and deeply rooted in purpose, designing and building change every day. We believe that representation matters and that our children's schooling experience will be incomplete without Black male teachers.

The Program Operations Coordinator is the operational backbone of BMT's Programs Division, providing project coordination, operational support, and administrative leadership across Secondary Programs & Educator Pathways, Postsecondary Success, Collective Impact & Partnerships, Recruitment, and Teaching & Learning. Reporting to the Managing Director of Programs, this role ensures priorities are organized, projects advance, meetings lead to action, and operational systems function efficiently. By working closely with program leaders, the Coordinator creates alignment, accountability, and consistency within the division, enabling Directors and Managers to focus on strategy, partnerships, and program impact. The ideal candidate is highly organized, proactive, solutions-oriented, and thrives in fast-paced environments that demand attention to detail, follow-through, and collaboration.

Requirements

• Associate's degree or equivalent combination of education and professional experience.
• Minimum of three (3) years of experience in project coordination, operations, nonprofit administration, executive support, program management, or a related field.
• Demonstrated ability to manage multiple projects simultaneously while meeting deadlines.
• Strong organizational, communication, and time management skills.
• Experience coordinating meetings, projects, and operational workflows.
• Proficiency with Google Workspace, Microsoft Office, project management software (Asana, Monday.com, ClickUp, etc.), and virtual meeting platforms.
• Commitment to educational equity and supporting mission-driven organizations.

Nice To Haves

• Experience supporting executive leaders or cross-functional teams.
• Experience working within nonprofit, education, or human services organizations.
• Familiarity with CRM systems, project management tools, and workflow automation.
• Experience coordinating recruitment or hiring processes.

Responsibilities

• Coordinate operational priorities across the Programs Division to ensure projects, initiatives, and deliverables remain on schedule.
• Monitor project timelines, implementation plans, and action items while following up with team members to ensure timely completion.
• Maintain project management systems, shared work plans, trackers, and operational dashboards.
• Support the implementation and continuous improvement of standard operating procedures (SOPs), workflows, and operational processes.
• Identify operational bottlenecks and recommend solutions that improve efficiency and collaboration.
• Ensure program documentation remains organized, accurate, and accessible.
• Coordinate calendars, meetings, scheduling, and logistics for the Managing Director of Programs.
• Support leadership meetings, one-on-one meetings, team meetings, and cross-functional planning sessions.
• Prepare meeting agendas, capture meeting notes, document key decisions, and track follow-up action items.
• Coordinate interviews, hiring logistics, and onboarding activities across the Programs Division.
• Assist with travel coordination, conference logistics, and leadership event planning as needed.
• Provide operational support to Directors, Managers, and cross-functional project teams.
• Coordinate communication, shared initiatives, and collaborative projects across program functions.
• Ensure organizational priorities remain aligned and information flows effectively across teams.
• Support division-wide planning meetings, retreats, and organizational initiatives.
• Strengthen collaboration by ensuring accountability, transparency, and timely follow-through.
• Support recruitment communications, interview scheduling, and onboarding logistics.
• Assist with Fellow outreach, event registration, and participant communications.
• Develop and maintain forms, templates, operational resources, and recruitment materials.
• Coordinate administrative support during recruitment cycles, orientations, retreats, and major program events.
• Conduct research and gather information to support operational decision-making.
• Review, proofread, and format internal and external documents.
• Support implementation of new systems, tools, and operational improvements.
• Troubleshoot operational issues and coordinate solutions across the Programs Division.
• Recommend process improvements that strengthen operational effectiveness and team productivity.
• Partner closely with the Managing Director of Programs to support division-wide priorities.
• Collaborate with Directors and Managers to ensure consistent execution of organizational initiatives.
• Support cross-functional meetings, planning sessions, and strategic projects.
• Champion Black Men Teach's mission, values, and culture of operational excellence.

Benefits

• Medical, dental, and vision insurance — BMT covers 75% of the employee premium and 65% of dependent premiums
• 401(k) retirement plan with up to 4% employer match
• Paid Time Off (PTO), paid sick leave, and company-observed holidays in accordance with Black Men Teach's leave policies
• Professional development opportunities aligned with your growth
• Hybrid work environment that emphasizes flexibility, collaboration, and community connection.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree