Program Officer 2

State of Montana • Helena, MT

3d

About The Position

The Montana Department of Public Health and Human Services (DPHHS), Public Health and Safety Division, Financial Operations and Support Services Bureau, is hiring a Program Officer 2 to serve as the Laboratory Services Bureau’s (LSB) purchasing subject matter expert and contract management lead. The position supports laboratory programs, including the Environmental and Public Health Laboratories, by coordinating procurement and contract activities, monitoring compliance with state and federal requirements, analyzing program and purchasing data, improving operations, maintaining program procedures, and ensuring responsible stewardship of public resources.

The role provides technical expertise in purchasing, accounts payable, procurement, and contract management for the LSB. Purchasing duties include purchasing supplies, goods, and services while ensuring the quality, efficiency, and compliance of accounting procedures and budgets. The position researches, reconciles, evaluates, reviews, and enters payments for vendor invoices. Procurement and contract management duties include tracking contract cycles and writing contracts or amendments in accordance with procurement rules and procedures. Systems and tools used include PERQS, AWACS, SABHRS, Quartezy, eMACS, and Excel worksheets.

This position may be eligible for partial telework within Montana, subject to conditions set by the supervisor and state policy. The state benefits package includes healthcare coverage, retirement plans, paid vacation, sick leave, and holidays, work/life balance, and eligibility to participate in the Public Service Loan Forgiveness program. DPHHS also offers advancement opportunities.

Requirements

• Knowledge of principles, practices, and state regulations used in the Montana Procurement System, and of public purchasing concepts and practices.
• Advanced knowledge of accounts payable processing, principles, practices, and techniques.
• Ability to evaluate contracts, solve problems, negotiate with vendors, and resolve vendor issues and differences.
• Knowledge of research and data-analysis methods and procedures using analytical and quantitative techniques, as well as procurement processes.
• Ability to work independently and effectively with moderate supervision.
• Ability to communicate effectively verbally and in writing.
• Excellent organizational skills and attention to detail.
• Excellent customer service skills.
• Ability to operate a personal computer and general office equipment, including word processing, Excel, email, internet, and other computer programs.
• Bachelor’s degree in business administration, public administration, accounting, finance, economics, or a related field.
• Three years of job-related experience; equivalent combinations of related education and experience may be considered case by case.

Responsibilities

• Serve as the Laboratory Services Bureau’s purchasing subject matter expert and contract management lead.
• Coordinate procurement and contract activities supporting laboratory programs.
• Monitor compliance with state and federal requirements.
• Analyze program and purchasing data and support operational improvements.
• Maintain program procedures and promote effective stewardship of public resources.
• Purchase supplies, goods, and services while ensuring the quality, efficiency, and compliance of accounting procedures and budgets.
• Research, reconcile, evaluate, review, and enter payments for vendor-related invoices.
• Track contract cycles and write contracts or contract amendments in accordance with procurement rules and procedures.

Benefits

• Healthcare coverage
• Retirement plans
• Paid vacation
• Sick leave
• Paid holidays
• Work/life balance
• Eligibility to participate in the Public Service Loan Forgiveness (PSLF) program
• Advancement opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level