Program Office Chief of Staff

Booz Allen Hamilton•Washington, DC

9d•$77,600 - $176,000•Onsite

About The Position

Seeking an experienced Chief of Staff for the Program Manager (PM) and Deputy Program Manager (DPM). The ideal candidate will be a proactive, forward-leaning leader responsible for driving operational excellence and ensuring the seamless execution of the program's objectives. This role requires exceptional judgment, the ability to operate autonomously, and the foresight to anticipate and resolve challenges before they arise. Serve as the primary gatekeeper for the PM and DPM, managing complex calendars, prioritizing engagements, and preparing leadership for all commitments. Oversee and execute all administrative functions, ensuring office continuity and managing the flow of official correspondence and actions. Identify, analyze, and resolve operational issues, communicating risks and recommendations directly to program leadership. Develop, implement, and maintain Standard Operating Procedures (SOPs) to optimize office efficiency and best practices. Lead and participate in critical team initiatives, leveraging an extensive network to accomplish objectives swiftly and effectively. Manage the complete lifecycle of personnel support, including the effective onboarding and offboarding of all staff and contractors by coordinating badging, seating, IT assets, and all required system accesses. Expertly manage and maintain essential program systems and platforms. Handle all travel logistics via the Defense Travel System (DTS), including scheduling, authorizations, and expense reporting. Prepare, edit, and manage all forms of Naval correspondence with meticulous attention to detail. Supervise the day-to-day operations and workload of the Executive Assistant.

Requirements

7+ years of experience as a DoD Chief of Staff
3+ years of experience with federal acquisition supporting DoW or Navy programs
3+ years of experience authoring and editing Naval correspondence such as endorsements, memorandums, business letters, and award using the basic naval correspondence formatting
Experience in military protocol
Knowledge of NAVSEA operations and submarine Sound Navigation and Ranging (SONAR) hardware, software, and interfaces
Knowledge of Microsoft Outlook, Word, PowerPoint, and Excel
Ability to conduct quality assurance and quality control on the work of themselves and colleagues
Ability to professionally collaborate, interface, and communicate with programmatic clients and leadership
Secret clearance
HS diploma or GED

Nice To Haves

Experience supporting a NAVSEA PMS program office
Experience Onboarding and Offboarding staff and contractor support onto the program including supporting badging, seating, asset management and tracking, building accesses, email, and system account creation
Experience using Defense Travel System (DTS), Defense Information System for Security (DISS), Enterprise Data Warehouse (EDW), SharePoint, and Microsoft Teams
Experience managing processes such as creating Visit Authorization Requests (VARs) and supporting or coordinating Transfer Into and Exit (TIE)
Possession of excellent written and verbal communication skills
Possession of strong desire to complete tasking, anticipate future needs, and the attention to detail

Responsibilities

Serve as the primary gatekeeper for the PM and DPM, managing complex calendars, prioritizing engagements, and preparing leadership for all commitments.
Oversee and execute all administrative functions, ensuring office continuity and managing the flow of official correspondence and actions.
Identify, analyze, and resolve operational issues, communicating risks and recommendations directly to program leadership.
Develop, implement, and maintain Standard Operating Procedures (SOPs) to optimize office efficiency and best practices.
Lead and participate in critical team initiatives, leveraging an extensive network to accomplish objectives swiftly and effectively.
Manage the complete lifecycle of personnel support, including the effective onboarding and offboarding of all staff and contractors by coordinating badging, seating, IT assets, and all required system accesses.
Expertly manage and maintain essential program systems and platforms.
Handle all travel logistics via the Defense Travel System (DTS), including scheduling, authorizations, and expense reporting.
Prepare, edit, and manage all forms of Naval correspondence with meticulous attention to detail.
Supervise the day-to-day operations and workload of the Executive Assistant.