YD Miami, Program Manager

The YMCA of South Florida•Miami, FL

16h•Onsite

About The Position

Under the direction of the Program Director / Associate Executive Director, the Program Manager is responsible for administration, supervision, program development and implementation of quality YMCA programs and overall operations including After-School, City of Aventura Recreation Center programs and Summer Camps. Essential Functions / Job Duties: Maintain site budget by ensuring proper staffing and supply purchases. Ensure student enrollment meets and exceeds yearly goals. Implement and develop new classes for the community. Responsible for hiring, supervision and training of all part time staff at the designated sites. Ensure all employees complete the required trainings. Encourage and support staff development through continuous shadowing, training, mentoring, redirection and recognition. Facilitate regular Site Director Meetings to enhance program quality and maintain open and productive communication. In partnership with the City, assist with planning joint community’s events (Halloween Event, Founders Day, Movie Nights, etc.). Conduct daily and weekly monitoring visits with sites to ensure program quality and compliance with YMCA operational standards. Maintain all staff files and monthly DCF compliance (fire drills, cleaning charts, emergency evacuation drills, etc.). Ensure all program sites are furnished with necessary equipment, resources and supplies. Responsible for inventory maintenance. Maintain effective communication with City leadership, parents, students YMCA personal and City staff. Participate in association wide special events and trainings as required. Uphold all YMCA policies and procedures including those related to safety and risk management and attend all mandatory YMCA and State trainings. All other tasks assigned by the Associate Executive Director, or the Program Director. YMCA COMPETENCIES (i.e. Leader, Team Leader, Multi-Team / Branch Leader): Mission Advancement: Reinforces the Y’s values within the organization and the community. Effectively communicates the benefits and impact of the YMCA’s efforts for all stakeholders. Implements effective systems to develop volunteers at program and fundraising leadership levels. Collaboration : Develops strategies to ensure staff and volunteers reflect the community. Builds and nurtures strategic relationships to enhance support for the YMCA. Communicates for influence to attain buy-in and support of goals. Provides tools and resources for the development of others. Operational Effectiveness : Integrates multiple thinking processes to make decisions. Involves members and community in the development of programs and activities. Ensures execution of plans. Institutes sound accounting procedures and financial controls. Assigns clear accountability and ensures continuous improvement. Personal Growth: Fosters a learning environment embracing diverse abilities and approaches. Creates a sense of urgency and positive tension to support change. Anticipates challenges that can sidetrack or derail growth and personal learning. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.

Requirements

Must be at least 21 years of age.
BA or AA Degree in Related Fields preferred, or High School Diploma with Experience in management and Education.
Current state-approved CPR / First aid certification including AED.
Excellent verbal and written communication skills, sound fiscal management practices, strong organizational skills and problem-solving strategies.
Ability to observe program activities, enforce safety regulations and apply appropriate policies and procedures.
Proficient in Microsoft Office including word and excel.
Bilingual, English and Spanish is preferred.
Valid Driver’s License and Evidence of Insurability.
Excellent communication skills; ability to communicate effectively with youth and adults including program participants, parents, volunteers, staff, and representatives of contract pool sites.
Ability to respond to safety and emergency situations.
Has a passion and enjoys working with children.
Attention to detail.
High level of patience.
Ability to lead and train staff
Desire to provide excellent customer service.

Nice To Haves

BA or AA Degree in Related Fields preferred, or High School Diploma with Experience in management and Education.
Bilingual, English and Spanish is preferred.

Responsibilities

Maintain site budget by ensuring proper staffing and supply purchases.
Ensure student enrollment meets and exceeds yearly goals.
Implement and develop new classes for the community.
Responsible for hiring, supervision and training of all part time staff at the designated sites.
Ensure all employees complete the required trainings.
Encourage and support staff development through continuous shadowing, training, mentoring, redirection and recognition.
Facilitate regular Site Director Meetings to enhance program quality and maintain open and productive communication.
In partnership with the City, assist with planning joint community’s events (Halloween Event, Founders Day, Movie Nights, etc.).
Conduct daily and weekly monitoring visits with sites to ensure program quality and compliance with YMCA operational standards.
Maintain all staff files and monthly DCF compliance (fire drills, cleaning charts, emergency evacuation drills, etc.).
Ensure all program sites are furnished with necessary equipment, resources and supplies. Responsible for inventory maintenance.
Maintain effective communication with City leadership, parents, students YMCA personal and City staff.
Participate in association wide special events and trainings as required.
Uphold all YMCA policies and procedures including those related to safety and risk management and attend all mandatory YMCA and State trainings.
All other tasks assigned by the Associate Executive Director, or the Program Director.