Program Manager, Summer Session

University of Chicago • Plainview, TX

5d • $60,000 - $75,000

About The Position

The Program Manager plays a vital role in supporting both large-scale projects and smaller initiatives within the Summer Session office, with a primary focus on pre-college programs and associated residential programming. This position takes a holistic approach to program coordination and management, including marketing and promotion, residential programming coordination, and student services.

Requirements

• Minimum requirements include a college or university degree in related field.
• Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Nice To Haves

• Bachelor’s degree.
• Minimum two years experience supporting programs in an academic setting, university administration, or a university environment.
• Background in program development and management, advising, or a related area.
• Valid driver's license.
• Strong and broad computer skills (word processing, database, spreadsheet, e-mail, and web), including a strong knowledge of Microsoft Office Suite.
• Demonstrated ability to master database programs and learn new technologies.
• Learn new programs and applications as needed.
• Excellent written and oral communication skills.
• Strong verbal and written communication skills.
• Commitment to customer service and engage with diverse populations.
• Detail-oriented with strong organizational and problem-solving abilities.
• Capacity to manage multiple tasks efficiently while meeting deadlines.
• Work independently and collaboratively within a team.
• Discretion and confidentiality in handling sensitive information.
• Navigate stressful situations effectively.

Responsibilities

• Coordinates the planning and execution of pre-college academic credit, non-credit, and residential programs in collaboration with summer staff.
• Manages special non-credit undergraduate and pre-college initiatives, overseeing all aspects of project management such as communications, room reservations, event logistics, and co-curricular program development.
• Facilitates program development, evaluation, and assessment of community impact to ensure continuous improvement and excellence.
• Serves as a liaison to campus offices that deliver essential services and support for summer programs.
• Assists with large-scale events, including orientation and weekend field trips for pre-college students.
• Works with the Residential Program Director to assist in supervising residential staff, supporting operational needs, programming, and events.
• Offers support to student staff programming, including occasional evenings and weekends during peak program periods (June–September).
• Assists with the coordination of student arrival and departure days, providing support to students, staff, and other stakeholders.
• Manages the acquisition and distribution of program supplies for events and activities.
• Contributes to the development and execution of promotional strategies for summer undergraduate programs.
• Organizes and facilitates meetings with key partners, faculty, and instructional staff.
• Collects and analyzes program data to inform evaluation, reporting, and development of best practices.
• Coordinates academic field trips and course-related events as needed.
• Provides front office support during peak periods, serving as a primary point of contact for staff, students, and parents.
• Manages special projects and administrative assignments as required.
• Analyzes program budgets and recommends or makes budgetary recommendations.
• Has moderate/high levels of interactions with faculty, researchers and staff for committee work or information.
• Performs other related work as needed.

Benefits

• The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 5,001-10,000 employees