Program Manager / Senior Contract Specialist

CyberMedia Technologies

2d•Hybrid

About The Position

CTEC is a leading technology firm that provides modernization, digital transformation, and application development services to the U.S. Federal Government. Headquartered in McLean, VA, CTEC has over 300 team members working on mission-critical systems and projects for agencies such as the Department of Homeland Security, Internal Revenue Service, and the Office of Personnel Management. The work we do effects millions of U.S. citizens daily as they interact with the systems we build. Our best-in-class commercial solutions, modified for our customers’ bespoke mission requirements, are enabling this future every day. The Company has experienced rapid growth over the past 3 years and recently received a strategic investment from Main Street Capital Corporation (NYSE: MAIN). In addition to our recent growth in Federal Civilian agencies, we are seeking to expand our capabilities in cloud development and footprint in national-security focused agencies within the Department of Defense and U.S. Intelligence Community. We are seeking a Program Manager / Senior Contract Specialist to provide dedicated acquisition and contract management support to the Centers for Disease Control and Prevention (CDC), Office of Acquisition Services (OAS). This position will serve as the senior acquisition lead for contractor-delivered support across the federal acquisition lifecycle, including acquisition planning, solicitation development, evaluation support, award documentation, post-award administration, reporting, quality control, and day-to-day coordination with the Contracting Officer, COR, program offices, and contractor staff. The role is remote/contractor-facility based, with potential travel to Government facilities.

Requirements

Bachelor’s degree from an accredited college or university is required.
At least seven (7) years of experience in program management, contracting, acquisition planning, cradle-to-grave federal acquisition support, or a combination of these areas is required.
Current or previous Federal Acquisition Certification in Contracting (FAC-C) for a minimum of five (5) years is required, or a civilian equivalent certification/credential acceptable for senior federal acquisition support.
Demonstrated senior-level knowledge of the Federal Acquisition Regulation (FAR), HHS Acquisition Regulation (HHSAR), and federal procurement lifecycle requirements.
Experience supporting pre-award, solicitation, evaluation, award, post-award administration, modification, de-obligation, and closeout activities.
Ability to lead, coordinate, and quality-review work performed by acquisition support staff while maintaining schedule, accuracy, and customer service expectations.
Strong technical writing and document review skills, including the ability to produce clear, complete, and compliant acquisition documentation for Government review.
Experience with contract writing and acquisition systems; previous CDC Integrated Contract Expert (ICE) experience is strongly preferred.
Experience using or supporting procurement tools and systems such as FPDS, SAM.gov, GSA eBuy, contract file systems, SharePoint, Microsoft Teams, Word, Excel, and related reporting tools.
Experience supporting small business coordination, SBA 8(a) documentation, GWAC or Schedule-based procurements, and federal strategic sourcing vehicles is preferred.
Ability to facilitate meetings, respond to data calls, prepare executive-ready reports, and communicate acquisition status, risks, and recommendations to Government stakeholders.
Demonstrated ability to maintain complete, accurate, and auditable electronic contract files and submit procurement files within required deadlines.
Experience preparing status reports that include procurement action status, workload volume, PALT metrics, issues, and corrective actions.
Demonstrated ability to protect non-public, procurement-sensitive, and controlled information and comply with NDA, privacy, information security, and records management requirements.
Excellent analytical, organizational, written, and verbal communication skills.
Candidates must be able to complete required HHS/CDC personnel security, suitability, identity proofing, and agency access procedures, including fingerprinting and background investigation requirements as applicable.
The selected candidate must complete required CDC information security awareness, privacy, records management, role-based training where applicable, ICE training, and any required non-disclosure agreements before or upon beginning work.
U.S. citizenship or work authorization requirements will be determined by contract and agency access requirements.

Nice To Haves

Prior experience supporting CDC, HHS, or another federal civilian health agency
Prior OAS acquisition support experience
Previous ICE experience
Experience managing similar acquisition support teams
Demonstrated success supporting high-volume procurement actions with timely, accurate, and complete contract file documentation.

Responsibilities

Serve as the primary contractor lead responsible for coordinating work assignments, monitoring quality, tracking workload, identifying issues, supporting corrective action plans, and ensuring timely delivery of acquisition support services.
Manage and coordinate contractor support personnel performing acquisition lifecycle tasks for CDC OAS and supported program offices.
Track procurement action workload, milestones, action status, risks, and Procurement Administrative Lead Time (PALT) metrics.
Prepare and submit weekly, bi-weekly, and monthly status updates, including action counts, average PALT, in-transit files, issues, and corrective actions.
Maintain regular communication with the Contracting Officer, COR, program stakeholders, and contractor leadership to support workflow efficiency and customer satisfaction.
Ensure staffing continuity, professional conduct, ethical behavior, and compliance with non-personal services requirements.
Identify performance risks early and recommend practical solutions to maintain timely and acceptable performance.
Conduct and document market research, historical procurement reviews, and industry analysis.
Advise on acquisition strategy, contract type, procurement approach, and applicability of FAR, HHSAR, and HHS/CDC local policy requirements.
Support preparation, review, and routing of acquisition plans, market research documentation, determinations and findings, memoranda, checklists, and other file documentation for Government review.
Attend acquisition planning meetings, support data calls, and coordinate timely reviews and approvals.
Assist program offices in refining procurement requirements so packages are complete, supportable, and ready for acquisition action.
Prepare and edit solicitation and file documents, including RFQs, RFPs, IFBs, combined synopsis/solicitations, memoranda, checklists, and supporting documentation.
Support notices and postings through appropriate procurement channels, including SAM.gov, GSA eBuy, NITACC, NASA SEWP, and agency websites, as applicable.
Assist with control of vendor communications and support pre-proposal conferences, technical evaluations, past performance reviews, and source selection documentation.
Prepare analyses of business elements and pricing information, negotiation objectives, discussion support materials, and documentation of findings.
Prepare award documents, notices of award, debriefing or feedback materials, and Federal Procurement Data System (FPDS) reporting support.
Organize, quality-check, and submit complete electronic procurement files in accordance with CDC OAS requirements.
Participate in kick-off meetings and support contract administration communications among OAS, program offices, and contractors.
Prepare administrative, unilateral, and bilateral modifications with supporting documentation for Government review.
Assist with option exercise notices, contract term and condition accuracy checks, de-obligations, and other post-award actions.
Create and maintain digital/electronic contract file folders and deliver procurement files within required timeframes.
Perform work in accordance with CDC, HHS, and federal acquisition, information security, privacy, records management, accessibility, and contractor identification requirements.
Use or support use of CDC’s Integrated Contract Expert (ICE) contract writing system and related procurement tools after Government-provided access and training.
Ensure documents and deliverables are suitable for Government review, accessible where applicable, and aligned with Section 508 expectations.
Comply with CDC contractor identification, non-disclosure, privacy, information security awareness, records management, and safeguarding requirements.
Protect non-public, procurement-sensitive, and controlled information and ensure contractor staff understand applicable disclosure and conflict-of-interest restrictions.