23910 - Program Manager Project Controls

Virginia Department of Transportation•Suffolk, VA

4h•$89,381 - $145,244

About The Position

Provides district-wide project controls leadership to the construction management team, including analysis of planned schedules and budgets against field results; post-award scheduling and time-impact analysis for change orders; pre-award budget preparation; post-award budget reporting and change-order cost estimation; and review of Notices of Intent to File Claim. The role resolves district-level claim issues, guides field staff on change-order language, and leads constructability activities through the Constructability Review Team. It also supports the District Construction Engineer in evaluating statewide quality measures and monitors and implements improvements toward state CQIP and environmental compliance goals. Leads, directs, and manages assigned operational programs and staff, ensuring compliance with policies, procedures, laws, and regulations. Develops and administers budgets and strategic plans, monitors organizational objectives, and oversees project controls such as CEI budgets, expenditures, construction schedules, constructability reviews, work orders, and quality assurance and control activities. The position works with internal and external stakeholders to resolve complex transportation and construction issues, evaluate project performance, and improve practices and outcomes.

Requirements

Ability to apply quality assurance and control methods, Critical Path Method (CPM) scheduling, claims avoidance, cost estimating, problem resolution, and contract administration.
Ability to develop and monitor construction schedules; research and resolve construction problems; and prepare detailed reports on review findings.
Ability to interpret contracts, special provisions, specifications, and plans, and conduct extensive constructability reviews.
Budgetary experience, including monitoring expenses and maintaining financial management systems.
Knowledge of civil and design engineering and highway construction principles, practices, and processes related to roadway, structures, drainage, and environmental issues.
Managerial experience overseeing staff and providing organization-wide guidance on construction and contract administration issues.
Valid driver's license.
Ability to analyze complex data and prepare reports.
Ability to communicate effectively in writing and orally with diverse audiences, including developing presentations and delivering training.
Ability to develop strategic plans and goals, establish measures, and evaluate results.
Ability to develop, interpret, and apply policies and procedures.
Ability to lead, coach, supervise, and evaluate diverse staff and coordinate workforce schedules and training needs.
Ability to plan, coordinate, schedule, and manage multiple assignments and projects, budgets, and financial resources.
Ability to interact positively with employees, citizens, and government officials and build effective relationships and teams.
Considerable knowledge of CPM scheduling, claims avoidance, cost estimating, contract administration, and problem-resolution methods.
Considerable knowledge of civil and design engineering principles and construction practices related to roadway, structures, drainage, and environmental areas.
Knowledge of quality assurance and quality control methods, VDOT policies and practices, and federal, state, and transportation rules and standards.
Skill in using computers and software applications and providing customer service to internal and external customers.

Nice To Haves

Experience preparing CEI budgets, pre-award budgets, post-award reports, and cost estimates.
Extensive experience comparing planned schedules and budgets with actual results and analyzing post-award scheduling time impacts.
Extensive experience leading construction and engineering staff in resolving transportation issues and applying quality improvements across a range of projects.
Extensive experience in procurement negotiation, managing professional engineering contracts, and public involvement processes.

Responsibilities

Provide district-wide project controls leadership to the construction management team.
Analyze planned schedules and budgets against field results.
Provide post-award scheduling and time-impact analysis support for change orders.
Prepare pre-award budgets and provide post-award budget reporting and change-order cost estimates.
Review Notices of Intent to File Claim and resolve district-level claim issues.
Guide field staff on change-order language and contractual correspondence.
Lead and guide pre-advertisement constructability activities through the Constructability Review Team.
Support the District Construction Engineer in evaluating district-wide progress against statewide quality measures, including on-time, on-budget, CQIP, and ECR metrics.
Monitor performance metrics and implement improvements to meet or exceed state CQIP and environmental compliance goals.
Lead, direct, and manage assigned operational programs and staff, ensuring compliance with applicable policies, procedures, laws, and regulations.
Develop, administer, and monitor budgets and strategic plans for assigned program areas; track and approve costs and address discrepancies.
Oversee project controls, including development of CEI budgets, expenditure monitoring, and development and monitoring of construction schedules.
Conduct constructability reviews; attend concept meetings, field plan reviews, and pre-construction meetings; and review plans and contract special provisions before construction begins.
Coordinate with ACEs on work orders, validating the need for work and the level of federal participation.
Evaluate project data, submit status reports and monthly look-aheads, review project progress and financial tracking, and maintain project and financial management systems.
Conduct quality assurance and quality control activities, identify significant design and construction issues, recommend improvements, and follow up on implementation.
Conduct site visits and project reviews to verify work is within contract scope and established standards, and report findings and cost impacts or savings to management.
Manage resources and business functions, including hiring, developing, training, supervising, and evaluating staff.
Develop and implement procedures, processes, best practices, and strategic plans; assess performance and initiate corrective action when needed.
Build and maintain stakeholder partnerships, investigate and respond to customer concerns, and provide technical guidance on program and construction matters.
Represent VDOT on committees, task forces, and other meetings, and provide technical guidance to internal and external stakeholders.