Finance and Ops Program Mgr

University of Colorado • Colorado Springs, CO

1d • Hybrid

About The Position

The Finance & Accounting Program Manager supports the Senior Assistant Dean for Finance & Operations of the College of Letters, Arts & Sciences on all financial and operational matters. This position serves as the fiscal manager planning, directing, and assessing overall and day-to-day business operations of the College’s multitude of departments, units, and centers. Responsibilities include: budget, finance, accounting, procurement, reimbursement, and payroll. The position is responsible for improving organizational efficiency and effectiveness of the College, and for developing and implementing processes consistent with the College and campus mission and strategies. The Program Manager provides continuous support and training related to financial policies, operations, procedures and new system initiatives to chairs, directors, faculty and staff college wide. The position works collaboratively with other members of the Dean’s office.

Requirements

• Must have a Bachelor’s degree in finance, business, accounting, or related field
• Progressive experience in financial and administrative operations in a higher education or a comparable organization is required.
• The University of Colorado Colorado Springs has implemented a misconduct history check program with respect to final candidates for specific appointments. The misconduct history check program is intended to allow UCCS to collect and review information about a candidate's conduct at their previous institutions, specifically conduct related to sexual misconduct, harassment, and/or discrimination – before making hiring decisions.
• All final candidates to these appointments are required to complete an Authorization to Release Information and provide contact information for their previous institutions.

Responsibilities

• Budget Oversight, Monitoring, and Training all Funds: Maintains fiscal and budgetary responsibility and management of all funds of the College, including general funds, auxiliary, grants, plant funds, gifts and foundation funds. Duties include monitoring revenue and expenditure activity on a monthly basis for each source of funds, facilitating journal entries and adjustments, cash transfers, payroll expense transfers. Position serves as the primary resource to chairs, directors, faculty and staff college-wide on deficit management and corrections to ensure adherence to university policies and procedures. Manages the annual financial close process for the College, coordinating with departments, programs, centers, colleges and schools and other campus-wide offices and provides feedback for process improvements. Duties include developing and implementing processes consistent with the College and campus mission and strategies.
• Manager of Procurement and Travel: Oversees, monitors, and manages payable services for the College, including purchase orders, procurement cards, travel cards and reimbursements. The position serves as the primary resource and approver to chairs, directors, faculty and staff college-wide on purchasing related matters and advises them on policies and procedures and guidelines, communicates changes to processes at the College, campus, and system level, and provides training and feedback on proper purchasing methods. Position is the primary authorizing official in the College for the university procurement card program.
• Budget Analysis, Reporting and Recommendations: Analyzes financial data; anticipates problems, recommends and implements strategies and actions to the Senior Assistant Dean for Finance & Operations, deans, chairs, directors and other campus administrators. Monitor and maintain revenue and expenditure of all funds. Compiles, creates and completes financial reports and summaries to support effectively and timely decision making.
• Resource Allocation and Budgetary Adjustments: Oversees and reconciles all budgets and monitors for appropriate allocation of expenses and budgetary constraints including allocating and moving budget for position management and operating funds.
• Human Resources and Payroll: Manages and oversees all payroll for the College that includes faculty, staff, and students, lecturer and overloads, interim sessions, and summer sessions. Coordinates and provides guidance and direction to chairs, directors and staff college-wide on payroll processes to include advising of changes between terms on processes, reconciling timely, and facilitating corrective actions such as payroll expense transfers, funding distribution changes, and other adjustments.
• Develop and Maintain External Relationships: Works in close consultation with various campus offices to represent the needs and interests of the College by establishing strong relationships and partnerships. Initiate and pursue strategic collaborations. Participate on university-wide and campus committees as appropriate. Contribute toward university-wide and campus policy as appropriate.
• Performs other duties as assigned by the Senior Assistant Dean for Finance & Operations.

Benefits

• 22 vacation days
• 10 sick days
• paid parental leave
• 13 recognized holidays
• provisions for bereavement, jury duty, and FAMLI Leave
• comprehensive medical plans cover preventative care at no cost, including a yearly mental health visit
• affordable dental, vision plans
• competitive prescription drug prices
• health savings accounts
• flexible spending accounts
• life and disability insurance
• retirement options
• twelve (12) waived credits per academic year for courses at any CU campus
• wellness programs
• various additional benefits through CU Advantage

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level