Interim Program Manager of Enrollment and Special Projects

Aspire Public Schools•Oakland, CA

2d•$94,885 - $121,806•Hybrid

About The Position

The Program Manager of Enrollment and Special Projects is responsible for leading regional community outreach, student recruitment and enrollment efforts, and engaging with school and local community members to identify opportunities to deepen home-school partnerships. The Program Manager will lead the planning, coordination, and execution of all student enrollment efforts across our schools and programs. This role is central to ensuring enrollment targets are met through strategic operations and strong cross-functional collaboration. This position will also support local advocacy on charter approval by mobilizing families and offering guidance with charter compliance to ensure that families are meaningfully engaged in our schools. The Regional Program Manager will work closely with site leaders and the Senior Director of Operations to support student recruitment strategies and monitor regional enrollment targets. This position will be essential to establishing a foundation with community members at a regional level to ensure that our schools are responsive to the needs of students, families, and the communities we serve.

Requirements

Demonstrated track record in seeing and dismantling racism and other forms of oppression
Strong organizational, planning, time management, and multi-tasking skills
Strong attention to detail and a good communicator
Strong analytical, critical thinking, and problem-solving skills
Demonstrated skills in identifying issues, formulating and implementing solutions
Unafraid of data! Driven to discover problems and insights that help drive a decision
Collectivist orientation, with the ability to build strong interpersonal relationships and work effectively in a collaborative environment
Ability to think strategically, anticipating future outcomes and events, and incorporating them into thoughtful solutions
Ability to manage multiple projects simultaneously, adjust priorities, and work autonomously in ambiguous environments
Track record of leadership, influence, curiosity, and perseverance
Enjoy identifying opportunities to reinvent and simplify current processes
Experience in education or the nonprofit sector
Demonstrated ability to influence people
Demonstrated interest in continuous improvement
Strong commitment and passion for social justice and Aspire Public School’s core values
Bachelor’s degree preferred or equivalent work experience in a managerial and operations capacity
3-5 years of experience working within an education setting (college, district, or charter management organization) in project management, enrollment, outreach or related fields required
Experience developing, implementing, and refining policies and/or procedures
Strong written and oral communication skills.
Experience working in a fast-paced, high-capacity work environment.

Nice To Haves

This role may require travel up to 80% of the time to schools across the region and may require some periodic travel to all Aspire regions and/or other locations for conferences/professional development

Responsibilities

Serve as the primary point of contact and project lead with the organization’s external marketing and advertising partners to ensure alignment on branding, messaging, and campaign execution.
Lead the development and implementation of data-informed student recruitment strategies, including digital campaigns, print collateral, and grassroots outreach.
Monitor campaign performance in collaboration with the marketing firm and internal stakeholders; recommend optimizing efforts across platforms (social media, radio, direct mail, etc.).
Coordinate school-specific and region-wide enrollment events such as open houses, school tours, and community tabling.
Partner with school leaders and operations teams to ensure seamless application and registration processes.
Analyze enrollment and retention data to identify trends and inform strategy, ensuring the organization meets or exceeds enrollment targets.
Expand outreach and build trust in local communities through partnerships with community-based organizations, youth programs, and early childhood centers.
Designs and delivers training programs to equip teammates with practical strategies, tools, and communication techniques for student outreach, ensuring alignment with industry best practices.
Collaborate with the PowerSchool and Data Systems teams to map and synchronize data flows between our application and registration platform and the Student Information System (SIS), ensuring seamless integration, improved data integrity, and enhanced operational efficiency.
Support school-based operations teams in implementing high-priority projects and process improvements.
Act as a project manager for time-sensitive initiatives such as school relocations, compliance rollouts, or new program launches.
Monitor operational metrics and provide regional leaders with tools, insights, and support to drive performance.
Coordinate collaboration between academics, facilities, and HR to ensure smooth regional execution.
Provide direct support to school-based operations teams on critical day-to-day functions, including facilities management, safety protocols, procurement, and compliance-related tasks.
Provides regional-level support for compliance reporting by coordinating data collection, ensuring accuracy, and assisting with timely submissions to authorizers, local, and state agencies.
Project manage key regional internal events, such as regional professional development trainings, summer institutes, and regionwide events, by developing comprehensive project plans and working closely with other teammates to execute them.
Manages project-related vendor relationships, including negotiations and disputes.
Analyzes feedback and suggestions on events, identifies areas for improvement, and implements changes.
Identifies and implements new processes and tools to improve effectiveness
Delivers any required tools or process trainings.
Research various topics to provide applicable parties with information, insights, or suggestions.
Demonstrate knowledge of, and support, the Aspire Public Schools mission, vision, value statements, including antiracism, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior
Actively seeks to improve and simplify Aspire’s approach to particular job functions.
Comfortable with the utilization of technology in a remote environment
Perform other related duties as required and assigned.