Program Manager (Local Agency), Grand Junction

State of Colorado•Denver, CO

3d•Hybrid

About The Position

This position manages the Local Agency (LA) Program for the oversight of state and/or federally funded transportation projects administered by local entities in accordance with FHWA, CFR 200, DBE, Davis-Bacon Act, Buy America, Sub-Recipient Risk Assessments, NEPA, SUE (Subsurface Utility Engineering), ROW Uniform Act, and all other applicable state and/or federal rules and regulations. This requires coordinating with CDOT specialty groups as well as outside stakeholders and other governmental organizations. Responsible for implementing a standardized process so the Local Agencies in R3 can satisfactorily complete their transportation projects. This position works closely with the locals, MPOs, and TPRs to ensure accurate and complete applications are submitted for funding requests. This includes participating in workshops, doing site visits with Local Agencies for potential projects, answering application questions or acting as the liaison for the Local Agency and Funding Program Manager. This position helps MPOs/TPRs determine viable projects and assists in reviewing projects. This position will utilize PM Web to maintain and track all LA projects and funding types for each. This position may live anywhere within Region 3. Responsibilities include assisting the Local Agency’s with recommendations on how to fund a project and in which phases based on the goal of the project. This position will oversee the LA budgets, track grant spending, and review/approval reimbursement.

Requirements

At least eight (8) years of relevant experience in program management, design/construction administration, engineering or a closely related field.
At least three (3) years of full-time professional work experience in comprehensive program management where the primary purpose was management /administration of design/construction projects which included the following: managing project scopes, schedules, budgets, and contracts; evaluating and monitoring project performance; completing and reviewing documentation, reports, billing, and payments; and completing project closure.
A current valid driver’s license is required for all Colorado Department of Transportation (CDOT) positions which require operating a state or personal motor vehicle to perform one or more essential functions of the position.
Must pass a pre-employment screening which may include social security number trace, criminal records check, public court records check, educational records, and driving records checks.

Nice To Haves

Demonstrated success with the duties listed in the Description of the Job section
Project management experience including managing quality, scope, cost and time
Working knowledge of project management tools
Experience with project tracking and preparing project reports
Bachelors degree in Engineering or Construction Management Degree
Supervisory experience with one or more staff
Years of State service experience related to the duties of this position
Highest work/personal ethics and integrity
Ability to work under tight deadlines and be adaptable to changing assignments
Ability to take initiative to solve problems in an innovative manner
Ability to work with a variety of stakeholders with sensitivity to their needs, priorities, promises made and commitments
Effective interpersonal and relationship-building skills
Strong time and project management skills, including the ability to prioritize and multi-tasking
Excellent reasoning, investigative, analytical, and problem-solving ability
Excellent facilitation, presentation, and communication skills, both written and oral
Strong attention to technical detail and accuracy
Passion for safety
Fluency in Microsoft Office Suite (Word, Excel, PowerPoint), Gmail and Google Applications, SAP, and the ability to quickly learn other software systems.

Responsibilities

Manage the Region 3 LA program, including data management, FHWA and CDOT HQ interaction, new project setup, LA project close-out, and Intergovernmental Agreement (IGA) development and management.
Oversee the review of local agency compliance with contract requirements ensuring compliance of plans and specifications, project staffing decisions, contractor’s quality of workmanship and methods of construction, and completed project documentation.
Provide interpretation of plans and specifications to Local Agencies.
Coordinate with the CDOT project management consultant team to ensure the contract documents are reviewed and comments incorporated by the local agency, if applicable.
Collaborate with CDOT professional technical work units (including, but not limited to: right-of-way, environmental, roadway design, traffic operations, maintenance, construction, hydraulics, staff bridge, utilities, and materials sections to ensure LA projects follow all applicable rules, regulations, and processes.
Supervise, lead, direct, train, and assist three CDOT staff and LA personnel on LA projects processes, best practices, and all applicable rules and regulations for construction management.
Serve as an expert on project funding and project delivery ensuring compliance with State and/or FHWA guidelines and the CDOT Local Agency Manual.
Determines how funding will be in categorized in the Transportation Improvement Plan (TIP) and State Transportation Improvement Plan (STIP).
Visit project sites to identify potential issues, review and help LAs complete funding applications.
Oversee the LA financial management through the obligation, authorization, encumbrance, billings, and payment processes.
Oversee the performance of transportation construction projects administered by the Local Agencies, with oversight by either CDOT employee or consultants.
Provide quality assurance review for final plans, specifications and estimates submitted.
Hold local entities accountable to using items that qualify for reimbursement and for completing their projects by the FHWA end dates, otherwise any work completed after this date is not reimbursable.
Solicit and oversee the selection of consultant project managers assigned to the local agency unit.
Collect, evaluate, correct, and disseminate active, approved, budgeted construction and LA project reports which include Final Estimate Status Report and LA Project Financial status.
Provide updates to the R3 RPEM about the number of projects, how many were closed out, new projects, potential for funds rollover, and any other issues.
Allocate and assign personnel.
Modify work assignments to meet changing priorities.
Monitor work for quality and efficiency.
Document and evaluate performance.
Follow up on corrective action and performance improvement plans when necessary.
Serve on various CDOT and R3 committees.
Foster a positive working environment; show employees that they are valued.
Attend meetings and visit project sites.
Other duties as assigned