Program Funding Specialist

Kentucky Housing Corporation • Frankfort, KY

4d • Onsite

About The Position

Responsible for tracking and managing various funding sources for KHC programs and corporate initiatives in accordance with federal and state guidelines. Performs financial tracking activities and processes fund disbursements for federal and state grant awards, federal tax credits, and reserved housing funds established by the corporation. Provides quality control functions of data integrity among multiple financial management systems. Keeps program funding process and procedures manual information updated.

Requirements

• Knowledge of federal housing programs, laws and regulations
• Knowledge of grant programs/compliance monitoring
• Knowledge of principles and practices of Accounting/Audit
• Knowledge of word processing/spreadsheet applications such as Microsoft Word/Excel
• Knowledge of basic rules of grammar and business writing
• Knowledge of basic mathematic principles
• Skill in dealing with a diverse group of external and internal contacts at all levels
• Skill in analyzing problems and reaching solutions
• Skill in developing, implementing and coordinating of policies and procedures
• Ability to plan and organize work activities
• Ability to prepare reports
• Ability to present ideas effectively
• Ability to handle sensitive/confidential information
• Ability to develop work plans and implement projects independently
• Ability to work in unsupervised environment
• Knowledge of MS Office Suite product
• Ability to work effectively with a wide variety of people, including external contacts as well as cross-departmental teams
• Ability to work in a team and as an individual to gain consensus
• Ability to multitask
• Ability to deal effectively with conflict
• Ability to plan and present ideas effectively, both verbally and in writing
• Minimum of one year’s experience working in a responsible position in a professional office environment, preferably with experience in bookkeeping, accounting or secretarial assignments involving advanced record keeping.

Nice To Haves

• Experience with federal housing programs

Responsibilities

• Responsible for data entry of project set-up activities in several computer systems. Project set-up includes assigning approved budgets to projects, processing budget modifications, disbursing funds, and processing project completion reports and close-outs in accordance with federal and state guidelines. The project set-up, fund disbursement, and close-out process consists of updating KHC’s fund management software, HUD’s required systems, and creating vouchers in accounting software.
• Produces reconciliation reports monthly to confirm reliability of software systems and financial records. Keeps program funding process and procedures manual information updated.
• Supports the corporations’ procurement process by creating vouchers for payment of corporate invoices and expense reports in accounting software.
• Assists in end of year close out of fiscal and grant activities. Tracks and provides data necessary for MBE/WBE report to HUD at fiscal year-end.
• Serve as back-up to the Program Funding Administrator, as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree