Program Finance Analyst

Sacred Heart Community Service • San Jose, CA

1d • Onsite

About The Position

Sacred Heart Community Service, located in San Jose, CA, is looking for a Full-Time, Exempt, Program Finance Analyst to join our Finance Team. This role is ideal for a detail-oriented, organized, and flexible individual who thrives in a fast-paced nonprofit environment. The right candidate will have strong verbal and written communication skills and have a passion for our mission—to change lives and impact poverty. For more than 60 years, SHCS has been a leading institution in addressing poverty in Santa Clara County through a strategy that combines focusing on the consequences of poverty through impactful programs while building power with community to push for systemic change.

Requirements

• Minimum of four years of relevant experience in finance, accounting, budgeting, grants management, nonprofit administration, or financial analysis; a bachelor’s degree in a related field may substitute for up to two years of experience.
• Experience preparing budgets, financial reports, reconciliations, invoices, or other financial documentation.
• Excellent computer skills, including strong Excel proficiency and comfort working with large data sets and financial reports.
• Experience working with an ERP, accounting, or financial management system.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong verbal and written communication skills.
• Excellent organizational skills and proven ability to meet deadlines.
• Ability to work collaboratively with finance, program, and administrative staff.
• Strong commitment to the mission and vision of Sacred Heart Community Service.
• Flexible, compassionate, and supportive attitude.

Nice To Haves

• Experience with nonprofit finance, government contracts, grants management, or cost-reimbursement invoicing.
• Proficiency in NetSuite.
• Experience supporting program budgets or grant-funded programs.
• Bilingual in English/Spanish or English/Vietnamese.
• CPA license, master’s degree, or advanced coursework in accounting, finance, public administration, or nonprofit management is a plus but not required.

Responsibilities

• Assist assigned program areas in developing budgets for new grant applications, contract renewals, and program planning.
• Coordinate the setup of project codes for new grants and contracts to support accurate time, expense, and revenue tracking.
• Provide Program Directors with regular budget-to-actual reporting at the grant, program, department, and sub-department levels.
• Monitor ongoing financial activity and review results with program leadership to identify budget concerns, spending trends, and needed adjustments.
• Assist Program Directors with planning, monitoring, and analyzing labor costs charged to grants and contracts.
• Support financial aspects of funder monitoring visits, audits, and compliance reviews.
• Build effective working relationships with funders, program staff, and Finance Team members to support timely issue resolution.
• Support the development of standardized monthly financial reporting packages for assigned program areas.
• Assist with financial process improvements, procedure documentation, and special projects as needed.
• Prepare and submit periodic invoices for assigned grants and contracts, including required supporting documentation.
• Review invoice backup for accuracy, completeness, and alignment with funder requirements.
• Coordinate with program and accounting staff to resolve questions related to expenses, documentation, coding, or billing.
• Follow up with funders to support timely processing of payments.
• Supports the planning of and participates in agency-wide programs, events, and outreach efforts.
• Supports the planning of and attends staff meetings, retreats, and other team and agency events.
• Provides support and executes other duties as assigned.

Benefits

• fully paid medical insurance for employees and majority paid medical insurance for qualified dependents
• dental insurance
• vision insurance
• 12 paid holidays
• 10 paid sick days per year
• paid vacation starting at 10 days per year
• additional wellness benefits
• basic life and long-term disability insurance
• professional development

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level