Area North Program Director

Boys & Girls Club of Maury County•Spring Hill, TN

5d•$15 - $20•Onsite

About The Position

The Site Program Coordinator is a year-round, entry-level management position responsible for overseeing daily operations, program implementation, and quality assurance at an assigned Club site serving youth ages 5-18. This position supports the organization's three priority outcome areas: Academic Success, Healthy Lifestyles, and Good Character and Citizenship. The Site Program Coordinator supervises program staff and volunteers, ensures compliance with organizational standards and safety protocols, and serves as the primary on-site liaison with school administration and parents. Additional responsibilities include managing member databases (Daxco/TN ELAP), processing membership applications and fees, tracking program outcomes and attendance, and providing backup coverage for Youth Development Coordinators as needed.

Requirements

A minimum of 1-3 years' work experience in a Boys & Girls Club or similar organization or equivalent experience, specifically planning and supervising developmental needs-based activities.
Excellent written and verbal communication
Demonstrated ability to effectively lead and engage youth in various group settings, including large groups (20+ participants), small groups, and team-based activities while managing group dynamics and fostering positive interactions
Strong organizational and project management abilities with proven experience coordinating multiple programs, supervising staff, delegating tasks, and managing competing priorities simultaneously
Must have a reliable vehicle for daily/weekly travel between Club sites; travel compensation included in salary.
Must be able to upgrade license to CDL Class B with Passenger Endorsement, and comfortable operating a full-sized school bus, within the first 90 days of employment.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), email systems, and web-based applications
CPR/AED/First Aid Certifications (required within first 90 days of employment)
Must successfully pass background check and drug screening in accordance with organizational and state requirements

Nice To Haves

Bachelor's Degree Preferred

Responsibilities

Oversee daily implementation of youth development programs and activities according to established schedules, standards, and organizational goals
Monitor and support Youth Development Coordinators in delivering age-appropriate programming across multiple activity areas
Ensure all members receive appropriate instruction, constructive feedback, and encouragement to participate in diverse program offerings
Conduct ongoing program evaluation and track outcome metrics to assess effectiveness and cultural responsiveness
Collaborate with Program Outcomes Director to coordinate timely delivery of program materials to site
Input weekly attendance and tutoring hours into Daxco and/or SWORPS by close of business each Friday
Maintain appropriate staff-to-child ratios (1:20) throughout operational hours, adjusting staffing levels as attendance fluctuates
Provide direct supervision, coaching, and performance feedback to program staff and volunteers
Ensure all staff members adhere to organizational policies, procedures, and safety protocols
Document all site incidents according to organizational requirements and report to Area Director
Identify and facilitate training and professional development opportunities for site staff
Assign and monitor work tasks for program volunteers and staff
Process new membership applications and maintain accurate records in member management database (Daxco)
Monitor member attendance patterns and contact parents of absent members to support retention efforts
Collect membership fees, maintain financial records, and submit weekly reports to registrar by designated collection days
Ensure snack distribution meets program requirements; maintain accurate intake/output records and coordinate with school staff and Area Director to address shortages
Serve as primary liaison with school administration, communicating daily regarding room availability, scheduling, and facility needs
Adjust programming in response to school functions and facility constraints
Communicate school administration concerns and facility issues to Area Director in a timely manner
Maintain professional relationships with school staff, parents, and community partners
Provide regular updates to Area Director on daily operations, member interactions, parent communications, and administrative matters
Serve as acting site supervisor in Area Director's absence or as assigned to other sites within the area
Manage program expenditures within approved budget parameters
Perform other duties as assigned by Area Director