Program Director-Project Manager

Westchester Medical Center•Margaretville, NY

About The Position

Provides day-to-day leadership for implementation of a six-county rural cancer screening and follow-up initiative. Translates the funded application into coordinated operations across hospitals, primary care practices, specialty providers, community organizations, vendors, and data partners. Serves as the central coordinating point for startup, governance, staffing, agreements, workflows, performance monitoring, corrective action, and grant reporting. The role coordinates implementation and governance, partner onboarding and workflows, grant and financial management, and performance oversight. It supports the Regional Cancer Screening Governance Committee and serves as the central operational liaison for participating partners and the community outreach subcontractor. Contract administration remains with authorized organizational roles. The position maintains operational and governance reviews, coordinates validated quarterly and end-of-period funder reporting, and supports sustainability and subsequent-year readiness planning for registry, mobile, and expanded screening workflows within the approved budget. It requires healthcare program and project management knowledge, multidisciplinary collaboration, effective communication and documentation, and a commitment to improving preventive-care access for rural and underserved communities.

Requirements

Experience coordinating multidisciplinary teams and using implementation or performance data to guide action.
Experience working collaboratively across clinical, operational, administrative, data, and community-partner teams.
Organizational, communication, documentation, and follow-through skills.
Experience handling confidential patient and organizational information and complying with applicable privacy and security requirements.
Bachelor's degree.
Experience managing healthcare programs, clinical operations, population health initiatives, or complex multi-site projects.
Knowledge of healthcare program and project management, governance support, partner management, workflow design, and risk and issue escalation.
Understanding of closed-loop referral management, population health, and performance improvement.
Ability to manage competing priorities in a time-sensitive implementation environment.
Sound judgment, attention to detail, and timely escalation of barriers.

Nice To Haves

Experience in cancer screening, patient navigation, GI/endoscopy, urology, oncology, primary care, or diagnostic referrals.
Grant-funded healthcare implementation and government reporting experience.
Project management or quality-improvement certification.
Master's degree in a related discipline, such as health administration, public health, nursing, business administration, or project management.

Responsibilities

Lead the integrated implementation plan, milestones, dependencies, risk management, and corrective actions.
Support the Regional Cancer Screening Governance Committee by preparing agendas and decision materials, maintaining action logs, and following up on actions.
Provide routine implementation updates to operational, clinical, hospital, grant, and governance leadership.
Promptly escalate staffing, contracting, clinical workflow, data, capacity, budget, or partner barriers.
Coordinate onboarding of participating hospitals, primary care practices, specialty services, community organizations, vendors, and data partners.
Facilitate execution and implementation of MOUs, referral protocols, data-sharing agreements, and vendor contracts.
Coordinate standardized CRC and PSA workflows, including ordering, outreach, navigation handoffs, abnormal-result follow-up, diagnostic scheduling, and referral closure.
Align regional workflows with local staffing, referral patterns, and diagnostic capacity.
Coordinate recruitment, onboarding, deployment, and functional supervision of grant-supported workstreams.
Oversee routine reviews of KPIs, navigation caseloads, referral closure, and diagnostic capacity.
Collaborate with IT, EHR, HIE, data, and quality teams to establish gap lists, tracking tools, dashboards, and validation processes.
Coordinate corrective action for missed performance thresholds or incomplete documentation.
Monitor program activities, personnel utilization, procurement, and contracts against the approved work plan and budget.
Coordinate documentation for deliverable-based reimbursement, internal reporting, and funder reporting.
Maintain organized evidence of implementation, agreements, workflows, decisions, performance, and corrective actions.
Support future-year funding and sustainability planning.
Maintain a consolidated tracker for deliverables and milestones, including approved activities, owners, dependencies, expenditures, evidence of completion, and reporting deadlines.
Serve as the central operational liaison for the community outreach subcontractor and participating community, practice, hospital, vendor, and data partners; contract administration remains with authorized organizational roles.
Coordinate sustainability and subsequent-year readiness planning for registry, mobile, and expanded screening workflows within the approved budget.
Review program performance against approved screening, follow-up, referral-closure, implementation, and reporting expectations, and coordinate corrective action when milestones are at risk.
Ensure the Regional Cancer Screening Governance Committee is operational, receives monthly performance review materials, and is positioned to authorize workflow changes, resource allocation, and corrective actions.
Maintain weekly operational and monthly governance reviews, and coordinate quarterly and end-of-period funder reporting using validated data supplied by the Data / Quality function.