Program Delivery Coordinator, Meetings & Events

JLL•Arlington, VA

9h•Onsite

About The Position

JLL empowers you to shape a brighter way . Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. What this job involves: This position serves as a vital support role partnering with the Assistant Program Manager to coordinate and facilitate Amazon corporate events across key office buildings in a fast-paced corporate environment. You will manage comprehensive event responsibilities including processing customer requests, coordinating planning meetings with stakeholders and vendor partners, managing space preparation, and providing on-site event coverage. This role contributes to JLL's business objectives by serving as an essential communication hub between Facilities, Catering, AV, Reception, Janitorial, and Engineering teams while leading outdoor event facilitation and coordinating with Arlington County for space booking and Community Activation team events. What your day-to-day will look like: Process event requests and correspond with Amazon customers while coordinating planning and walkthrough meetings with vendor partners Lead facilitation of outdoor events for Amazon organizers and assist in booking space between internal stakeholders and Arlington County Coordinate with Community Activation team to schedule layouts and setups for Spring-Fall event series and one-off events Provide on-site coverage and troubleshooting during high impact events while leading outdoor events coordination from AM&E perspective Organize and compile event data metrics while creating and maintaining standardized event documents Disseminate information to large audiences including alerting building occupants and vendors of event-related impacts Provide necessary support to other coordinators and Assistant Program Delivery Managers for larger event coverage.

Requirements

Bachelor's degree or equivalent
4 years of experience preferred
3+ years of experience in event coordination or event administrative support
Advanced competence with MS Word, MS Excel, MS Outlook, and other software programs
Ability to perform basic business math including discount, interest, percentage, and profit/loss calculations
Excellent communication skills both verbal and written with strong grammar and proofreading abilities
High level of accuracy and attention to detail with positive, professional, customer-service oriented personality
Ability to work independently with little direction while maintaining initiative for additional responsibilities.

Nice To Haves

3+ years of experience in facilities management
Microsoft Visio or CAD experience for space planning and layout coordination
Experience with outdoor event coordination and municipal space booking processes
Background in multi-vendor coordination and communication management between diverse teams
Understanding of event logistics including space preparation, on-site troubleshooting, and community activation events
Experience interpreting instructions in written, oral, diagrammatic, or schedule form.

Responsibilities

Process event requests and correspond with Amazon customers while coordinating planning and walkthrough meetings with vendor partners
Lead facilitation of outdoor events for Amazon organizers and assist in booking space between internal stakeholders and Arlington County
Coordinate with Community Activation team to schedule layouts and setups for Spring-Fall event series and one-off events
Provide on-site coverage and troubleshooting during high impact events while leading outdoor events coordination from AM&E perspective
Organize and compile event data metrics while creating and maintaining standardized event documents
Disseminate information to large audiences including alerting building occupants and vendors of event-related impacts
Provide necessary support to other coordinators and Assistant Program Delivery Managers for larger event coverage.