Program Coordinator

Center for Energy and Environment•Minneapolis, MN

13h•$27 - $29•Hybrid

About The Position

The Program Coordinator supports the systems, processes, and coordination that keep the Center for Energy and Environment’s Market Transformation department running efficiently. The department accelerates development and adoption of emerging energy-efficiency and decarbonization technologies across Minnesota. This position reports to the Operations Manager and works in a hybrid arrangement, onsite 1–2 days per week at the Minneapolis or Roseville office. The role coordinates external events, department meetings, program activities, logistics, budgets, timelines, calendars, room and resource bookings, and schedules. It also leads department onboarding in coordination with IT, HR, hiring managers, and department leaders; maintains communications and reference materials; supports operations leadership and team-building; and completes other duties as assigned.

Requirements

Fundamentals in event planning, logistics coordination, onboarding support, and new-hire coordination.
Proficiency with Microsoft 365, especially Outlook, Teams, Word, Excel, calendars, and problem-solving tools.
Ability to learn and administer coordination tools such as Asana and Mural.
Strong organization, time management, prioritization, attention to detail, problem-solving, judgment, and follow-through while managing multiple events, onboarding cycles, and meetings.
Clear written and verbal communication, cross-department collaboration, service orientation, professionalism, and discretion with staff, stakeholder, and event information.

Nice To Haves

A 2- or 4-year degree in a related field, equivalent experience, or 2–4 years in event planning, program coordination, administrative support, or a related role.
Experience with onboarding, HR coordination, new-hire logistics, high-level administrative support, calendar management, file organization, or meeting notes.
Comfort learning new scheduling, coordination, and event-planning systems.
Interest in energy, sustainability, or nonprofit work.
Experience with CRM platforms; Salesforce is preferred.

Responsibilities

Coordinate logistics for external events, including the ETA forum, in partnership with the Associate Manager of Operations and program leadership.
Coordinate Market Transformation department meetings and program activities, including vendors, venues, catering, materials, agendas, notes, and follow-up action items.
Manage event budgets, timelines, calendars, room and resource booking, and scheduling with operations and program leadership.
Serve as a point of contact for staff and partners on logistics, scheduling, and related coordination needs.
Lead Market Transformation onboarding, including schedules, materials, checklists, and coordination with IT, HR, hiring managers, and department leaders.
Develop and maintain department communications, onboarding resources, reference materials, shared files, and tools such as SharePoint, Asana, and Mural.
Provide administrative support to operations leadership.
Assist with team-building and culture activities.
Complete other duties as assigned.