Program Coordinator (Hopkins Extreme Materials Institute)

Johns Hopkins University•Baltimore, MD

7d•$21 - $37•Hybrid

About The Position

The Hopkins Extreme Materials Institute (HEMI) is seeking a Program Coordinator to provide high-level administrative project support to the Materials Science in Extreme Environments University Research Alliance (MSEE URA) under the umbrella of HEMI. This role also includes direct administrative support to the MSEE URA Director and MSEE faculty, encompassing calendaring and meeting management. The ideal candidate will maintain a high degree of professionalism and confidentiality, demonstrate initiative, and exercise independent judgment. This position requires the ability to thrive in a demanding, fast-paced, collaborative work environment as part of a team dedicated to excellence and customer service. While reporting to the HEMI Administrator, primary job duties will be assigned by the MSEE URA Program Manager. The Program Coordinator is responsible for the implementation of a specific program under general supervision and direction, participating in program development, planning, and implementation. This role oversees the day-to-day operations of the program and works towards achieving short and long-term program goals. There may be a need to supervise or oversee operational staff with program responsibilities.

Requirements

High school diploma or graduation equivalent.
Four years progressively responsible administrative experience.
Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
Highly proficient with Microsoft Office programs including Outlook, Word, Excel and PowerPoint.
Budget Management - Intermediate
Digital Communications - Developing
Documentation and Reporting - Developing
Event Planning - Intermediate
Event Coordination - Intermediate
Financial Administration - Intermediate
Interpersonal Skills - Intermediate
Meeting Coordination - Intermediate
Oral and Written Communications - Intermediate
Organizational Skills - Intermediate
Program Management - Intermediate
Resource Management - Developing

Nice To Haves

Bachelor’s Degree.

Responsibilities

Contribute to goal setting and identify program operational requirements to meet programmatic goals.
Obtain and utilize internal and external resources to meet program goals.
Serve as primary contact for the program with internal departments and external organizations.
Responsible for monitoring budget expenses, processing invoices, performing budget reconciliation, and assisting with budget development.
Compile documentation related to funding and finance.
Identify and resolve programmatic problems.
Assist with planning events and coordinate preparation, set up and logistics for events/functions.
Coordinate communication activities via websites, social media channels, and publication materials as needed.
Ensure timely, accurate and appropriate reporting of program activities.
Other duties as assigned.