Language - Program Coordinator

Puyallup Tribe of Indians•Tacoma, WA

22h•Onsite

About The Position

Under the direction of the Puyallup Language Program Director, the Puyallup Language Program Coordinator is responsible for assisting the Program Director administratively, coordinating the txʷəlšucid language classes and events, creating materials, and creating and maintaining a database. This position has no supervisory responsibilities.

Requirements

Associate’s Degree and six months of office-related work experience or equivalent combination of education and experience.
Knowledge and experience using general office equipment such as copy machine, scanner, fax machine, etc.
Ability to accurately type 35-40 WPM.
Intermediate knowledge in Microsoft Office.
Must complete a Level 1 txʷəlšucid Language proficiency (Non-Credentialed) in a one-year period of employment with the Language Program.
Knowledge of Puyallup Tribal history, culture, and community.
Ability to respond to common inquiries or complaints from the community.
Ability to communicate effectively in person, by phone, in writing, or otherwise.
Ability to read and comprehend instructions, correspondence, and memos.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
Ability to utilize technology and software as it pertains to program operations and language development.
Strong organizational skills.
Must be able to pass a background check.
Must have and maintain a valid and unrestricted Washington State driver’s license. Driver’s license must not contain any restrictions that would prevent the employee from driving a GSA vehicle.

Responsibilities

Coordinates txʷəlšucid language classes and events, including scheduling locations, times, and Language Teachers.
Coordinates inter-tribal events and trainings for all staff.
Acts as the main contact for all department classes and events, responding to inquiries and gathering details for Director’s approval.
Assists Teachers with developing and formatting txʷəlšucid materials for language learning.
Reviews Lushootseed materials as requested by the Director.
Creates and maintains Language Program Policies as directed by Director.
Creates and maintains language material filing system and database.
Collects and manages Language Program data and database, including translated documents and curriculum.
Collects and tracks Language service data, including students, classes, users, and certifications.
Processes payment of invoices and purchases and budget modifications.
Monitors the department budget on behalf of the Director.
Compiles data and assists in the creation of the quarterly report for the Program Director to be provided to Tribal Administration and Council.
Assists in the grant application process and the timely completion of each grant, including working with the Grants department, writing reports, tracking data and department outcomes, and ensuring deadlines are met.
Coordinates all steps of the Teacher Certification Program, ensuring applicants complete all steps by required deadlines.
Makes recommendations on department processes and procedures to the Director, including Language expansion, Teacher Certification, and translation processes/procedures.
Provides administrative duties such as making copies, picking up and delivering materials, processing purchase orders and payments, maintaining inventory, and preparing correspondence, reports, and forms.
Coordinates scheduling of meetings, takes meeting minutes, and distributes them to staff.
Performs other duties as assigned.