Program Coordinator

Brown Medicine

23h•Onsite

About The Position

The Program Coordinator works under the general supervision of and reports directly to the Program Manager of the Workforce Development Department. The Workforce Development Department provides multiple training programs for unemployed/underemployed youth and adults, serving as career pipelines into Brown University Health's workforce. In this role, the Program Coordinator is crucial in the design and execution of Workforce Development programs, aiding the Program Manager with development, case management, networking, budget maintenance, and work readiness training. Brown University Health employees are expected to successfully role model the organization's values of Compassion, Accountability, Respect, and Excellence, which guide everyday actions with patients, customers, and one another. Additionally, all employees are expected to demonstrate core Success Factors including Instill Trust and Value Differences, Patient and Community Focus, and Collaborate.

Requirements

Bachelor's degree required
Previous experience in administrative and/or clinical settings
Excellent interpersonal and communication skills (written and verbal) with ability to engage with a broad range of people
Strong organizational and time management skills, with strict attention to detail
Ability to function independently with a high degree of flexibility
Ability to collect, analyze, and present data
Possesses strong work ethic and is a self-starter
Proficiency with Microsoft Office Suite programs

Nice To Haves

Program/Project Coordinator experience preferred but not required

Responsibilities

Manage and oversee program(s) implementation and completion, including participant recruitment, selection, onboarding, participant progress, and graduation ceremonies
Create productive partnerships with industry leaders, Brown University Health administrative and clinical leadership teams, and community-based organizations
Develop relationship with Human Resources Talent Acquisition team to maintain training to employment pathway for program participants
Present weekly info sessions while recruiting to interested participants and community partners
Recruit, interview and ensure onboarding is completed for those accepted into a program
Work closely with nursing team to set up timeline for clearances and work with the assigned RN to ensure students are medically cleared
Build work readiness curriculum for each cohort and facilitate as needed
Meet with students for scheduled check-ins weekly or biweekly to address barriers, and deliver feedback
Build and maintain network of resource providers such as state agencies, food banks, homeless shelters, etc.
Oversee, develop, and continually monitor program budget and expenses
Work closely with admin to ensure program invoicing is accurate before submitting for payment
Work with Department of Labor and Training and other grant entities to manage existing funding and reporting
Work closely with academic partners involved in each program and meet with them on a regular cadence while a cohort is in session to ensure expectations are being met
Major focus on tracking and maintaining program data, as well as translating data to communicate department accomplishments and milestones
Provide real time feedback to cohort participants as needed and create and participate in corrective action conversations and program separations as needed with the support of the manager or senior program coordinator
Provide day-to-day case management to program participants while programs are running
Work closely with internal leadership to set up internship placements for each cohort
Participate in Workforce Development/TA marketing events
Collaborate with various departments throughout the Brown University Health affiliate system
Participate as full member of Human Resources Talent Acquisition team