Program Coordinator, Provost Office

UT Southwestern Medical Center • Dallas, TX

2d • Hybrid

About The Position

This job works under minimal supervision to direct operation of program or project, exercising independent judgment and authority as required. The Program Coordinator will provide comprehensive support to the Vice Provost and Senior Associate Dean for Faculty Affairs and Career Development. Operating with minimal supervision, the Program Coordinator will manage key programs and projects, exercising independent judgment, discretion, and authority to ensure the seamless execution of operational priorities. The successful candidate will demonstrate exceptional organizational and project management skills, strong written and verbal communication, and the ability to collaborate effectively with diverse stakeholders. The role requires a proactive, highly organized professional who can leverage AI tools and emerging technologies to enhance efficiency, problem-solving, and program execution. HYBRID - 3 DAYS A WEEK IN OFFICE

Requirements

• Bachelor's Degree In Business Administration, Health Care Administration, Education/Social Science, or related field
• 5 years Experience in appropriate field or May consider additional years of experience in lieu of education.

Nice To Haves

• Leverage AI tools and emerging technologies to enhance efficiency, problem-solving, and program execution.

Responsibilities

• Provides high-level project coordination to the Vice Provost for Faculty Affairs and Career Development, managing communications, reviewing and summarizing correspondence, identifying required actions, and coordinating follow-up.
• Plans, coordinates, and supports meetings led by the Vice Provost, including but not limited to Faculty Affairs, Development, and Wellness leadership meetings and sessions for ongoing projects; develops and circulates meeting agendas in advance, ensures accurate minutes, tracks action items, and supports timely follow-up.
• Works with team members in the Offices of Faculty Affairs, Faculty Development, and Faculty Wellness & Engagement to pull data, generate graphics and write reports.
• Collects and organizes data for surveys, serving as a central coordination point between leadership and internal teams.
• Responds to ad hoc operations requests, including software and license inquiries, accessibility questions, and general information requests from faculty and staff.
• Serves as interim executive-level administrative support as needed, including calendar management, meeting scheduling, preparation of correspondence on official letterhead, routing for approvals or signature, and processing expense reports.
• Analyzes, coordinates, and evaluates program operation and procedures.
• Develops or oversees development of budget for program.
• Develops, cultivates, and maintains working relationships with internal/external departments/agencies and other organizations associated with and/or receiving benefit from program.
• Establishes program goals and objectives and directs program evaluation and quality control activities; develops and/or approves schedules, priorities, and standards for achieving goals.
• Plans and coordinates special events.
• Participates in conferences.
• Presents data and program information.
• Responsible for design, execution, and effectiveness of system of internal controls, which provides reasonable assurance that operations are effective and efficient, assets are safeguarded, and financial information is reliable.
• Ensures compliance with applicable laws, regulations, policies, and procedures.
• Reads literature and attends functions to keep abreast of relevant scientific and technical developments related to program.
• May provide supervision to staff members.
• Performs other duties as assigned.

Benefits

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100%25 coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level