Program Coordinator, Camp Fuji

University of Maryland Global Campus

9d • Onsite

About The Position

University of Maryland Global Campus (UMGC) Asia seeks a Program Coordinator for its location at Camp Fuji, Japan. This is an Overseas Contingent III, 75%-FTE, Grade 003 position. The role involves providing academic and administrative support services to prospects and students, ensuring quality assurance, and maintaining positive communication with military education services. The coordinator will organize and participate in various events, track and analyze class enrollments, assist with processing military documentation, distribute marketing materials, and potentially provide facility support for UMGC Overseas computer labs and classrooms.

Requirements

• High school diploma/GED
• Background in customer service
• Able to work in a fast-paced and complex environment with accurate attention to detail.
• Possess basic office management and clerical skills.
• Effective written and verbal communication skills
• Good interpersonal skills
• Successful applicants must be able to pass background check and meet requirements for individual logistic support (ILS).
• Must be U.S. Citizens.
• Applicants must qualify for ILS. Criteria under which applicants qualify for ILS are: must serve the U.S. Forces exclusively; are not stateless persons; and are not ordinarily a resident in the host nation.

Nice To Haves

• Some college coursework
• Applicants with a U.S. valid driver’s license
• Applicants with individual logistic support (ILS) preferred.

Responsibilities

• Provide academic and administrative support services to prospects and students and ensure quality assurance standards are met by being available, knowledgeable, courteous and responsive.
• Document all student contact through UMGC’s Customer Relations Management System and schedule appropriate follow-up activities.
• Provide and maintain open and positive communications with host military Education Services Officer (or equivalent) and respective Education Center staff.
• Organize and participate in local Education Fairs, Open Houses, Semester Start-Ups, Student Appreciation Days, Local Graduations, and other events as needed, professionally representing UMGC.
• Track and analyze class enrollments and student interest, as well as local degree progression, to provide input on scheduling; ensure classrooms are provided with adequate space and needed technology for class instruction; be present at the first-class session to aid instructors and students; and assist faculty in obtaining base access to attend class on their assigned installation.
• Aid with processing students’ military documentation (i.e., Tuition Assistance vouchers, ID cards, orders, etc.)
• Distribute marketing, advertising, and mass media materials at assigned locations when permissible.
• Assist with base access as needed.
• May provide facility support to include opening and closing UMGC Overseas computer lab, building entrances, windows, and classrooms; ensure that building rules are adhered to by UMGC Overseas students, that all UMGC Overseas labs/rooms are clean and presentable, and that all supplies are readily available.
• Other job-related duties as assigned.

Benefits

• Generous Time Off: Enjoy between 15 and 25 days of paid vacation time off, depending on your years of service, 15 days of sick leave, 3 personal days, and 11 Federal holidays. Part-Time rates will be prorated based on Full-Time Equivalency.
• Comprehensive Health Coverage: Access to health care, medical with vision, dental, and prescription plans for both individuals and families, effective from the 1st of the month following your hire date. Contingent III employees who work on average 20 or more hours per week (130 hours per month) are eligible for subsidized state of Maryland medical and prescription benefits.
• Insurance Options: Term Life Insurance and Accidental Death and Dismemberment Insurance, and Long-Term Disability (LTD) Insurance. NOTE: CIII Part-time employees working less than 0.5 FTE are not eligible for LTD.
• Retirement Stipend: Contingent III employees receive a retirement stipend equal to 7.25 percent of their base salary and are eligible to contribute to a supplemental retirement account (SRA).
• Supplemental Retirement Plans: include 403(b), 457(b), and various Roth options. The university does not provide subsidies or matching funds.
• Tuition Remission: CIII employees are eligible immediately for Tuition Remission at UMGC or at University of Maryland College Park. Spouses and dependent children are eligible for undergraduate tuition remission after two years of service. NOTE: For part-time employees (at least 50 percent of the time), tuition remission benefits are prorated.
• Moving Allowance: May be available based on terms, conditions, and agreements of the position.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED