Program Coordinator

Northeastern University•Boston, MA

1d•Hybrid

About The Position

A detail-oriented and collaborative Program Coordinator (PC) to support a dynamic, multi-institutional research initiative. Reporting to the Principal Investigator (PI) with oversight by the Project Manager (PM), the PC will be tasked for program and project operations, reporting, and software release coordination to remain in compliance with sponsor requirements. The PATCH Project at Northeastern University is an ARPA-H–funded program dedicated to creating a Whole Hospital Simulator and Vulnerability Management Platform to improve cybersecurity of healthcare delivery. The PATCH team seeks a Program Coordinator (PC) to support the day-to-day management of program activities, grant deliverables, and external-facing communications. The PC will play a key role in organizing program events, maintaining communication among partner institutions, and supporting students and faculty across program activities including seminars, mentoring, and professional development. The Program Coordinator will maintain and regularly assess the overall program timeline, contract project plan, deliverables checklist, and reporting materials required by the sponsor and PM. They will coordinate with students, staff, and faculty to track project schedules and milestones; manage selected program communications and event logistics; and support regular updates across teams. This is a full-time position based at Northeastern’ s Boston campus with hybrid work flexibility.

Requirements

Previous experience in administrative operations or program coordination of a large award ($5M+), preferably within an academic or research environment
Bachelor’s degree in related field or possess equivalent professional experience
Excellent verbal and written communication skills
Excellent time management skills with the ability to prioritize multiple projects and meet deadlines
Ability to engage effectively with a diverse range of faculty, students, and external advisors.
Experience in planning and managing projects with professionalism and efficiency
Coordinating multiple projects in a fast-paced, deadline-driven environment.

Responsibilities

Coordinate day-to-day operations of a multi-institutional ARPA-H research program, maintaining timelines, deliverables, and project plans.
Communicate with students, faculty, staff, and partner institutions to track milestones, support activities, and ensure deliverable completion.
Organize program events, meetings, seminars, and student-facing activities, including logistics, scheduling, and documentation.
Manage program communications such as newsletters, website updates, promotional materials, and recruitment support.
Compile data, track program metrics, and prepare reports for the PI, PM, and ARPA-H.
Support administrative functions including file management, trainee application collection, Zoom scheduling, and assisting subaward partners with administrative tasks.