Program Coordinator - Florida

Covalus•, FL

4d•Hybrid

About The Position

Covalus is a growing management consulting firm focused on the healthcare construction industry. We foster a culture of growth, impact, and empowerment. As a Program Coordinator, you will work with the Lead Program Manager to oversee project management activities and the performance of individual healthcare projects or programs. The purpose of this position is to provide project management services within an assigned geographic market, program, or client account to achieve the company's strategic business objectives.

Requirements

Bachelor’s degree in construction management, engineering, business administration.
Intermediate to advanced proficiency of Microsoft Office programs including (Power Point, Word, Excel, and Teams).
Ability to learn new software applications quickly, including Bluebeam, Smartsheet, eBuilder, with additional owner led programs.
Ability to work in a fast-paced, team-oriented environment with a desire to learn new skills, be challenged, and demonstrate growth potential.
Strong analytical and critical thinking skills with the ability to prioritize and adhere to tight deadlines.
Detail oriented with strong organizational and communication skills with ability to handle a large volume of assignments.
Strong written and verbal communication skills with an ability to effectively communicate at all levels of management.
Commitment to excellence, personal integrity, and confidentiality.
Must be able to maintain a professional attitude.
Ability to multi-task, establish priorities and work independently.
Must be self-motivated and possess a proactive attitude.
Ability to work effectively with clients and other members of the project team.
Willingness to remain flexible and adapt to change as we continue to grow as a company.

Nice To Haves

eBuilder experience is preferred.

Responsibilities

Provide oversight of project management activities and overall performance of individual healthcare projects or programs.
Daily interface with client, design and construction project team, representing the client.
Collaboration with the client to assure project alignment of stakeholders.
Planning, scheduling, and managing meetings with project stakeholders.
Track submission and approval of project submittal and RFI documents from the contractor.
Managing all project financial and budget commitment and invoice processing, including reviewing and processing documents through client’s financial systems.
Interfacing with a variety of external project team members and clients.
Track closeout documentation, warranty, and punch list items from inception to completion.
Ensuring that all project commitments and expenses are tracked accurately in eBuilder (budget management system) and that eBuilder records are consistent with the client’s financial reporting system.
Assisting project team with the implementation and utilization of eBuilder or equivalent project management software, including data work within cost management, report production, and quality control.
Monthly reconciliations of eBuilder to client’s reports to ensure there are no discrepancies.
Entry of commitments and invoices to facilitate creation of project budgets and dashboard reports.
Maintain regular communication with the client’s procurement & accounts payable teams to ensure that the project meets the administrative needs of the clients.
Assisting project team with managing monthly pay application process and maintaining appropriate logs.
Assisting project team with the preparation and dissemination of work plans and project documents, including procedures, proposals, progress reports and presentations.
Conduct regular reviews with the client for accountability and successful management of financial objectives.
Facilitate meetings, coordinate project resources, and disseminate meeting minutes and project information as required.
Support project team functions including copying and collating manuals, providing assistance, and document development and formatting.