Program Coordinator - Bentonville

Covalus•Bentonville, AR

6h•Hybrid

About The Position

Covalus is a growing management consulting firm with an impact-driven culture focused on healthcare construction. We foster a culture of growth, impact, and empowerment for new ideas. We thrive together in shaping the future of health for patients, communities, and our people. As a Program Coordinator, you will work with the Lead Program Manager to oversee project management activities and the overall performance of individual healthcare projects or programs. The purpose of this position is to manage project management services within an assigned geographic market, program, or client account to achieve the company's strategic business objectives.

Requirements

Bachelor’s degree in construction management, engineering, or business administration.
Intermediate to advanced proficiency in Microsoft Office programs (PowerPoint, Word, Excel, and Teams).
Ability to learn new software applications quickly, including Bluebeam, Smartsheet, eBuilder, with additional owner-led programs.
Ability to work in a fast-paced, team-oriented environment.
Strong analytical and critical thinking skills.
Ability to prioritize and adhere to tight deadlines.
Detail-oriented with strong organizational skills.
Strong written and verbal communication skills with the ability to effectively communicate at all levels of management.
Commitment to excellence, personal integrity, and confidentiality.
Must be able to maintain a professional attitude.
Ability to multi-task, establish priorities, and work independently.
Must be self-motivated and possess a proactive attitude.
Ability to work effectively with clients and other members of the project team.
Willingness to remain flexible and adapt to change.

Nice To Haves

eBuilder experience is preferred.
Desire to learn new skills, be challenged, and demonstrate growth potential.

Responsibilities

Provide oversight of project management activities and overall performance of individual healthcare projects or programs.
Manage project management services within an assigned geographic market, program, or client account.
Daily interface with client, design and construction project team, representing the client.
Collaborate with the client to ensure project alignment of stakeholders.
Plan, schedule, and manage meetings with project stakeholders.
Track submission and approval of project submittal and RFI documents from the contractor.
Manage all project financial and budget commitments and invoice processing, including reviewing and processing these documents through the client’s financial systems.
Interface with a variety of external project team members and clients.
Track closeout documentation, warranty, and punch list items from inception to completion.
Ensure all project commitments and expenses are tracked accurately in eBuilder (budget management system) and that eBuilder records are consistent with the client’s financial reporting system.
Assist the project team with the implementation and utilization of eBuilder or equivalent project management software, including data work within cost management, report production, and quality control.
Perform monthly reconciliations of eBuilder to client’s reports to ensure there are no discrepancies.
Enter commitments and invoices to facilitate the creation of project budgets and dashboard reports.
Maintain regular communication with the client’s procurement & accounts payable teams to ensure project administrative needs are met.
Assist the project team with managing the monthly pay application process and maintain associated logs.
Assist the project team with the preparation and dissemination of work plans and project documents, including procedures, proposals, progress reports, and presentations.
Conduct regular reviews with the client for accountability and successful management of financial objectives.
Facilitate meetings, coordinate project resources, and disseminate meeting minutes and project information as required.
Support project team functions, including copying and collating manuals, providing assistance, and document development and formatting.