Program Coordinator - Office of Clinical & Community Trials

Lurie Children's Hospital•Chicago, IL

19h•$59,280 - $96,928•Onsite

About The Position

The program coordinator position will support the SMCRI Office of Clinical & Community Trials. The OCCT Program Coordinator will provide centralized administrative and operational support across the following core functions: leadership coordination, OCCT operational reporting and metrics, coordinate all aspects of intern & collaborator onboarding, NMHC Access coordinator, coordinate undergraduate structured volunteer programs, and serve as contracts liaison.

Requirements

Bachelor's degree required.
Proficient with Microsoft computer software applications, working knowledge of content management and publishing, software, and database technologies.
Ability to work independently with limited supervision.
Organizational skills: Ability to establish priorities and react promptly to a large variety of requests and needs, sometimes in stressful situations.
High level of attention to detail; ability to multi-task.

Nice To Haves

Two (2) years of experience in Human Resources, Organizational Development, Healthcare Administration, nonprofit management or related field preferred but not required.
Excellent writing and interpersonal communication skills required; some grant writing experience preferred.

Responsibilities

Serves as the primary staff resource for the Office of Faculty Development including the following responsibilities: Identifies, inventories and facilitates access to available campus resources for supporting faculty performance and development in each academic mission area and coordinate individual faculty member’s connections with and utilization of such resources. Enhance knowledge of these resources by communicating with individuals who have similar functions in the Dean’s Office or other FSM Departments.
Maintains and advances the department’s approach to communicating available faculty development resources and processes, including website content management.
Coordinates the Department’s efforts to create a formal, accessible, and robust faculty mentorship program.
Works with OFD Directors to coordinate the Department’s leadership development program.
Collaborates with the Director of the Office of Faculty Development and Program leadership in developing activities and events aimed at enhancing faculty member engagement and satisfaction.
Works with Program leadership and others to facilitate assessment of the Program’s effectiveness.
Tracks expenditures and project costs for ongoing and new initiatives to work within program budgets.
Ensures consistency and efficiency in office processes and oversees administrative aspects of day-to-day OFD operations. Work with OFD members to reduce inefficiencies in core program processes, communications and resource deployment.
Prepares, composes, and distributes routine correspondence, memoranda, guideline books, meeting minutes, and other documents for OFD programs.
Coordinates and records referrals and evaluations flowing through the program and track faculty utilization and satisfaction with faculty development support services.
Oversees the production and distribution of the Department of Pediatrics’ quarterly communication (a.k.a. “electronic newsletter”) to faculty. Works with staff members to plan and develop content including the identification of staff, divisions and/or or programs to be featured, assembles and organizes related content, and coordinates distribution.
Completes assigned Faculty Affairs related activities including providing assistance with the promotion processes; tracking faculty composition, including diversity, supporting the Department’s career development award process, and assisting with faculty appointment and on-boarding procedures.
Assumes other administrative responsibilities as may be assigned from time to time by the leadership of the Chairman’s office.

Benefits

Medical, dental and vision insurance
Employer paid group term life and disability
Employer contribution toward Health Savings Account
Flexible Spending Accounts
Paid Time Off (PTO), Paid Holidays and Paid Parental Leave
403(b) with a 5% employer match
Supplemental Life, AD&D and Disability
Critical Illness, Accident and Hospital Indemnity coverage
Tuition assistance
Student loan servicing and support
Adoption benefits
Backup Childcare and Eldercare
Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members
Discount on services at Lurie Children’s facilities
Discount purchasing program