Program Coordinator - Surgery

Texas Tech University•Odessa, TX

About The Position

Supports the program director by performing administrative duties related to planning, directing, and coordinating the academic and operational activities of the program. The coordinator maintains the applicant database, interacts with residency applicants, schedules interviews, and verifies candidate documentation. The role also coordinates the annual new resident orientation and the preparation of resident manuals and recruitment documents. The coordinator handles resident complaints and concerns in conjunction with the Program Director, prepares reports about residents for institutional and external use, and provides information to residents about matters such as licensure, insurance, DEA numbers, and institutional permits. The position serves as a liaison among the department, education office, Residency Program Director, department Chair, and RRC, and arranges resident travel and logistics for meetings and conferences.

Requirements

High school education plus six years of experience in a related field.
Additional education may substitute for experience on a year-for-year basis.

Responsibilities

Support the Program Director with administrative duties related to planning, directing, and coordinating the program’s academic and operational activities.
Maintain the ERAS applicant database.
Interact with applicants interested in the department’s residency program.
Schedule applicant interviews.
Verify the completeness of candidate documentation.
Coordinate, plan, and supervise annual new resident orientation.
Organize and coordinate the typing and printing of the resident manual and recruitment documents.
Handle resident complaints and concerns in conjunction with the Program Director.
Prepare reports concerning residents for institutional use and for outside agencies as requested.
Serve as an information resource for residents regarding licensure, insurance, DEA numbers, and institutional permits.
Act as a liaison between the department and the education office, Residency Program Director, department Chair, and RRC.
Arrange travel, hotel, ground transportation, registration, and other meeting or conference arrangements for residents.