Program Coordinator - Program Management

Catalent Pharma Solutions • Madison, WI

1d • Onsite

About The Position

Catalent Pharma Solutions in Madison, Wisconsin, is hiring a Program Coordinator to support program management across multiple programs in a fast-paced, growing contract development and manufacturing organization. The coordinator works closely with internal and external stakeholders to assist with project deliverables, planning, and reporting, including maintaining project scope, schedules, and budgets and preparing status reports for project teams, clients, and executive management. The role also helps build a knowledge and reporting base for programs and the overall portfolio by tracking and reporting activities against timelines and intended results in coordination with Program Management, Finance, Operations, and Business Development.

The position is based fully on-site and follows a Monday–Friday, 8:00 a.m.–5:00 p.m. schedule. Catalent describes the Madison team as a small, fast-growing business backed by a global public company, with opportunities for career development as the business grows.

Requirements

• Associate degree or Bachelor of Science; a scientific discipline is preferred.
• Proficiency in Microsoft Office.

Nice To Haves

• Experience supporting projects in an administrative capacity.
• Strong familiarity with project management software packages.
• A scientific discipline for the Associate degree or Bachelor of Science.

Responsibilities

• Facilitate project logistics for project management staff, including shipping, file sharing, and coordination of on-site visits.
• Support JD Edwards contract management.
• Manage licensing, stability, and storage programs.
• Work with the Program Manager, technical team, and Business Development team to create plans and progress reports.
• Work with the Program Manager to manage time, scope, and budget against plan.
• Manage project team meetings, including scheduling, presentation preparation, meeting minutes, and action-item tracking.
• Facilitate the creation, formatting, and approval of quotes and scopes of work.
• Manage data reporting, requests, and delivery to internal and external stakeholders.
• Provide logistical support and problem-solving, and champion processes as a go-to team member.
• Perform other duties as assigned.

Benefits

• 152 hours of paid time off and 8 paid holidays.
• Generous 401(k) match.
• Medical, dental, and vision benefits effective on the first day of employment.
• Tuition reimbursement.
• Defined career path and annual performance review and feedback process.
• Diverse, inclusive culture and a positive working environment focused on continual process improvement.
• Potential for career growth on an expanding team.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree