Program Coordinator

Texas Tech University•Amarillo, TX

10d

About The Position

Supports the program director by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program. Provide support to Program director preforming administrative duties related to planning, directing and coordinating operational activities of the School of Pharmacy Fellowship program. Provide support for the Pharmacy Practice Department Chair and Business/Unit Manager(s) with various duties such as scheduling appointments, meetings, mail distribution, maintaining department rosters and bulletin boards, Maintain Pharmacy Practice Box site, Filling room. Prepare overnight shipments, prepare exam materials as well as proctor exams with faculty, or alone for ADA requests, entering TMA Work request as needed, compiling data / spreadsheets when requested, record retention and other duties as assigned by Supervisors.. Process Travel applications and vouchers for the faculty in all divisions as well and the Pharmacy Practice Department Chair, Pharmacy Staff and Pharmacy Operations Unit Manager. Track spending for each division head and faculty member to ensure they do not exceed their allotted travel budget as well as to track what money is pulled from their PIP funds for travel or registration. Allocate P-Card funds for faculty members and Business Managers, collecting receipts and transferring allocations on P-Card statements to other FOAPs as needed. Ensure that all P-Cards remain compliant at all times. Prepare all P-card month end.

Requirements

High school diploma
Six years of experience in a related field
Additional education may substitute for experience on a year-for-year basis.

Responsibilities

Perform administrative duties related to planning, directing and coordinating academic and operational activities of the program.
Provide support to the Program Director for operational activities of the School of Pharmacy Fellowship program.
Support the Pharmacy Practice Department Chair and Business/Unit Manager(s) with scheduling appointments, meetings, mail distribution, maintaining department rosters and bulletin boards.
Maintain Pharmacy Practice Box site and Filling room.
Prepare overnight shipments.
Prepare exam materials and proctor exams with faculty or alone for ADA requests.
Enter TMA Work requests as needed.
Compile data/spreadsheets when requested.
Manage record retention.
Process Travel applications and vouchers for faculty, the Pharmacy Practice Department Chair, Pharmacy Staff, and Pharmacy Operations Unit Manager.
Track spending for each division head and faculty member for travel and registration budgets.
Track PIP fund usage for travel or registration.
Allocate P-Card funds for faculty members and Business Managers.
Collect P-Card receipts and transfer allocations on P-Card statements to other FOAPs.
Ensure P-Card compliance.
Prepare P-card month-end reports.