Program Coordinator

AMER ASSOC OF COLL OF OSTEOPATHIC MEDICINE • Bethesda, MD

10d • Remote

About The Position

AACOM is seeking a Program Coordinator to support programs, projects, and initiatives within our Graduate Medical Education (GME) Initiatives team. This role coordinates a variety of activities across GME and Medical Education, including programs, meetings and events, member engagement, communications, clinical education initiatives, data and reporting, and cross-divisional projects. This is an excellent opportunity for an organized and collaborative professional who enjoys coordinating multiple priorities, working across teams, and using technology and creative problem-solving to keep projects moving forward.

Requirements

• Bachelor’s degree.
• Three or more years of relevant program or project coordination experience is preferred, including experience delivering exceptional customer service and supporting professional membership programs.
• Exceptional attention to detail and strong organizational skills.
• Ability to prioritize multiple responsibilities in a fast-paced, deadline-oriented environment.
• Strong teamwork and relationship-building skills with internal and external stakeholders.
• Ability to use AI-enabled tools appropriately to streamline work while maintaining quality, confidentiality, and sound judgment.
• Strong self-motivation and ability to work effectively with minimal supervision.
• Excellent written and verbal communication skills.
• Experience coordinating meetings and events, including virtual meetings and webinars.
• Proficiency with Microsoft Word, Excel, Outlook, and SharePoint.
• Familiarity with data visualization tools such as Tableau.
• Strong research skills and the ability to exercise independent judgment and resolve issues efficiently.

Responsibilities

• Support the development, implementation, and evaluation of GME programs and initiatives.
• Assist with research, writing, reporting, surveys, quality improvement activities, and basic data analysis.
• Support the collection and reporting of KPIs and impact data.
• Coordinate task forces, work groups, meetings, webinars, and events, including scheduling, materials, communications, RSVPs, and logistics.
• Support professional development, special interest groups, and other membership programs and engagement activities.
• Maintain and analyze membership data and develop web content, newsletters, presentations, and other communications for internal and external audiences.
• Support selected clinical education initiatives, pilots, tools, partnerships, and educational offerings.
• Coordinate projects across GME, Medical Education, and UME Services, maintaining project plans, milestones, responsibilities, and follow-up.
• Work across teams to track responsibilities and dependencies, coordinate updates, and keep projects moving forward.
• Coordinate meeting agendas and minutes, schedules, travel arrangements, and other program and project materials.
• Maintain program documents, databases, trackers, email lists, and contact information.
• Use AI-enabled tools when appropriate to improve efficiency while maintaining accuracy and confidentiality.

Benefits

• Annual bonus program
• 403(b) with generous employer contribution
• Company-paid medical, dental, and vision insurance
• Company-provided life insurance, short-term disability, and long-term disability plans
• Flexible Spending Account
• 12 annual company-paid holidays
• Vacation & sick leave benefits
• Professional development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level