Program Coordinator

Harvard University • Boston, MA

37d • Hybrid

About The Position

The Biomedical Science Careers Program (BSCP) provides students of every race, ethnic background, gender and financial status with encouragement, support and guidance need for the successful pursuit of biomedical science and other science-related careers. BSCP programs are aimed at students, trainees and junior faculty. This position is an integral part of the BSCP management team and will report to Assistant Director of Operations and Programming. Based in the Office for Culture and Community Engagement (OCCE), the Biomedical Science Careers Program (BSCP) provides students of every race, ethnic background, gender and financial status with encouragement, support and guidance needed for the successful pursuit of biomedical science and other science-related careers. This position is an integral part of the BSCP team and will report to Assistant Director of Operations and Programming.

Requirements

• 4 or more years of experience. Higher education may count towards experience.
• Bachelor's Degree preferred.
• Strong organizational skills and close attention to detail in planning and program Implementation.
• A commitment the STEM field and the OCCE mission.
• Demonstrated capacity to work effectively on large- and small-scale projects with overlapping timelines and multiple stakeholders in a fast-paced work environment.
• Strong written and verbal communication skills.
• Ability to adapt quickly, adjust course as needed, and proactively troubleshoot and resolve challenges.

Responsibilities

• Manage the end-to-end student support and travel fund programs, including eligibility verification, application design and launch, coordination of the review committee, recipient communications, award disbursement, and ongoing tracking and reporting.
• Oversee production of program collateral, program books, and guides.
• Oversee all materials and resources developed for the BSCP programs and the website and distribution to program attendees and virtual participants.
• Responsible for updating, implementing, and managing timelines for multiple conferences and programs, working directly with the AD to plan and manage an annual calendar of events, activities, and key program deadlines.
• Collaborate with the BSCP management team to implement strategies to increase attendance at conferences/programs.
• Support the Assistant Director on execution and implementation of conferences/workshops/symposia/virtual programming, meetings, and fundraising events and to identify, recruit and coordinate speakers, panelists, advisors, planning committee members, and mentors while managing some of the virtual programs end-to-end.
• Create, administer, and analyze program evaluations and surveys (Qualtrics) and coordinate all post-event activities, including attendee follow-up and reporting.
• Utilize and maintain the Salesforce database along with the Senior database coordinator.
• Update student records, resolve data errors/duplicate entries, and pull reports as needed.

Benefits

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level