Program Coordinator - Uptown Academy

The People’s Music School•Chicago, IL

2d•Onsite

About The Position

The Program Coordinator supports the smooth operation of all program activities at Uptown Academy. They serve as a critical link between students, families, faculty, and staff, and assist the Program Manager in achieving site-specific organizational goals. This role is essential for ensuring the effective functioning of the school's programs.

Requirements

High School diploma required.
Understanding of a busy school environment.
Highly organized and self-motivated.
Bilingual Spanish required.
Proficiency in Google Workspace.
Collaborative team member.
Extremely reliable with consistent attendance and maintain a high level of professionalism.
Must pass Chicago Public Schools background check.
Excellent oral and written communication skills.
Proven experience collaborating and working with people from diverse cultural and economic backgrounds.
Personal commitment to the mission and values of The People’s Music School.

Nice To Haves

Bachelor’s degree in music education, performance, or arts administration preferred.

Responsibilities

Provide administrative support to the Program Manager.
Offer support and information to parents, faculty, staff, and students via phone, text message, email, and in person.
Translate communications from English to Spanish.
Assist with day-to-day operations at the program site, including setup/takedown, snack time, class transitions, and dismissal.
Maintain student databases, including attendance, student outcomes, fundraising, service hours, and technology inventory.
Maintain instrument inventory, including storage and repairs, and educate students on instrument care.
Manage service hour opportunities, duties, scheduling, and hours.
Collect materials for Student and Faculty evaluations as requested by the Learning & Teaching team.
Order program-related supplies and equipment.
Assist with special on/off-site events such as concerts, family orientations, fundraisers, master classes, and field trips.
Actively participate in staff/faculty meetings and professional development.
Perform other duties as assigned.