Program Coordinator

Texas Tech University•El Paso, TX

10d•Onsite

About The Position

Supports the program director by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program. Texas Tech Health El Paso (TTEP) is not considering applications from individuals who require sponsorship for an employment visa, including those with H1B visas or those currently on student or postgraduate visas. Additionally, this position is not eligible for remote or hybrid opportunities. All work is required to be performed onsite at TTEP.

Requirements

High school plus six years experience in related field.
Additional education may substitute for experience on a year for year basis.
Proficient with Microsoft Office software.
Be able to handle various tasks simultaneously.
Working knowledge of medical and scientific terminology.
Bilingual in English and Spanish.

Responsibilities

Compiles data and statistics for performance reports and prepares additional reports for the ACGME Child & Adolescent Psychiatry Fellowship and Psychiatry division.
Maintains accurate records, evaluations, and personal information for the C&A Fellowship, ensuring that all deadlines set by the Clinical Administrator, Program Director, Program Leadership, and GME. Files are securely stored in a locked cabinet and organized for easy access by authorized personnel.
Manages records and evaluations for the C&A Fellowship program, ensuring that program reports comply with ACGME accreditation standards.
Tracks participant progress to confirm the completion of program requirements and coordinates necessary information for ongoing certification.
Annual evaluations are completed according to RRC guidelines and GME.
Maintains databases and Excel spreadsheets on program participants, producing reports by the specified deadlines.
Coordinates activities for the C&A Fellowship Program, including the preparation and distribution of calendars, didactics, rotations, seminars, and call schedules
Manages and coordinates clinical rotations for the fellowship, ensuring all deadlines set by the C&A Division, Clinical Department Administrator, Program Director, and GME are met. Rotations are arranged and finalized before fellows begin, adhering to all Fellowship policies, departmental regulations, and guidelines including but not limited to ACGME and GME
Provides clerical support for the C&A Fellowship faculty, maintaining calendars, answering phones, taking meeting notes, and scheduling meetings.
Exhibits strong organizational skills and the ability to multitask complex projects, ensuring all deadlines are met. Capable of prioritizing tasks and providing daily updates.
Coordinates the acceptance of candidates into the C&A Fellowship by processing applications, scheduling interviews, and managing candidate evaluations. Abides by ERAS and NRMP policies and rules.
The employee follows all Fellowship policies and the directions of the Fellowship Program Director(s). Candidate packets are completed 24 hours before arrival, and evaluations are gathered within five working days of the candidate’s visit.
Remains current with all licensure, certifications and mandatory compliances and trainings required of this position.
Adhere to all policies, procedures and practices (Regents Rules, TTUS, HSECEP OPs, etc.).
Personally, and consistently demonstrate, display and act in accordance with TTUHSC EP's Values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork).
Serve as a Value's leader while actively promoting and encouraging staff across the institution.
Perform all other duties as assigned.