Program Coordinator - Oncology Svs - Full Time 8 Hour Days (Exempt) (Non-Union)

University of Southern California•Los Angeles, CA

4d•$71,386 - $116,865•Onsite

About The Position

The Program Coordinator is responsible for providing clerical, administrative, analytical support and assistance to the administrative team consisting of director, manager and/or physicians. He/she performs operational analysis to determine the administrative needs of the department. This positon will serve as a knowledgeable point of contact for incoming communications in providing world class customer service at all times. The position requires day-to-day team interaction with, liaison between, and coordination of a wide range of internal and external constituencies involved in program activities. The Program Coordinator will organize data analysis for the program using data from the organization. The coordinator will be responsible for completing reports daily, weekly, monthly and/or annually to showcase the growth and benefits of the program across the organization. This will include team data reports and productivity. It is expected that the coordinator will be dedicated to the mission of our work and will take independent initiative to ensure all work is completed on time. The Program Coordinator provides comprehensive programmatic, operational, and analytical support to departmental leadership, including directors, managers, and physicians. Serving as a key administrative and operational partner, the Coordinator exercises independent judgment in coordinating program activities, evaluating operational needs, and implementing processes that support departmental and organizational objectives. This Coordinator role requires day-to-day team interaction with, liaison between, and coordination of a wide range of internal and external constituencies involved in program activities. The Program Coordinator will complete data analysis for the program using various data sources from the organization. The Coordinator will be responsible for completing reports daily, weekly, monthly and/or annually to showcase the growth and benefits of the program across the organization. Working with minimal supervision, the Program Coordinator manages multiple priorities, coordinates cross-functional activities, and ensures the timely completion of deliverables.

Requirements

High school or equivalent
3-4 years of progressive experience in program coordination, project management, healthcare operations, business operations, data analysis, or a related field
4 years experience supporting leaders such as directors, managers, physicians, or other senior stakeholders
2 years experience gathering, analyzing, and reporting data
Ability to manage multiple projects
Effective written and oral communications, judgement and tact and a broad understanding of policy and procedures
Ability to show strong attention to detail
Ability to perform at high levels in a fast-paced ever-changing work environment and successfully adapt to changing priorities and work demands
Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)

Responsibilities

Independently coordinates the development, implementation, and promotion of a program.
Serves as a principal liaison between students, faculty and staff, other departments, and/or external constituencies on programmatic, operational, and administrative issues; facilitates special projects and problem resolution.
Organizes activities of support staff, consultants, faculty, and/or volunteers engaged in implementation and administration of program objectives.
May monitor revenues and expenses; develops or participates in the development of budget proposals for the program.
Coordinates all program initiatives. Monitors program effectiveness and recommends operational improvements.
Ensures program complies with organizational policies and regulatory requirements.
Leads implementation of new program processes and procedures.
Researches, gathers, organizes and summarizes data for reports. Analyzes data for trends or conclusions and presents results and recommendations to Leadership.
Collects and analyzes data; prepares special reports; maintains program records and statistical information.
Delegates support tasks, including creation and editing of program correspondence, purchasing documents, reports, program handbooks, and other publications; performs as needed.
Completes specialized activities of a programmatic nature in direct support of the accomplishment of program objectives and protocol.
May supervise and train lower-level staff, student employees as appropriate.
Ensures technology is used correctly for all operations.
Coordinates and manages administrative and operational functions in support of department leadership, enabling efficient execution of strategic and business priorities.
Performs other duties as assigned.