Program Coordinator, Office of Church Engagement and Weyerhaeuser Center for Faith and Learning

Whitworth University•Whitworth University Campus, WA

6d•Onsite

About The Position

Whitworth University is seeking a Program Coordinator to provide essential administrative and logistical support to the Office of Church Engagement (OCE) and the Weyerhaeuser Center for Faith and Learning (WEY). This role is based on campus and requires consistent, in-person engagement. The Program Coordinator will work closely with the Directors and staff of both departments to ensure programs, events, meetings, and day-to-day operations are organized and carried out effectively. This is a key support role for two active departments, involving calendar management, event logistics, office operations coordination, communication support, and administrative assistance with purchasing, expenses, and grant-related documentation. The ideal candidate is organized, detail-oriented, and possesses a knack for hospitality.

Requirements

1-2 years of experience providing administrative support in a professional setting, including tasks such as managing calendars, scheduling appointments, handling correspondence, assisting with budgets, and organizing documents.
A personal commitment to the Christian faith and to the integration of faith and learning.
A commitment to the educational mission of Whitworth University as a comprehensive Christian liberal arts university affiliated with the Presbyterian church.
Knowledge of current academic, business, and administrative practices and procedures.
Effective organizational, analytical, verbal, and written (grammar, punctuation, proofreading) communication and interpersonal skills.
Demonstrated ability to work collaboratively with a wide array of constituents.
The ability to multi-task and perform a wide variety of tasks with minimal supervision and multiple interruptions.
Ability to supervise student employees.
Ability to work with confidential information.
Willingness and ability to learn new tasks.
Ability to plan and schedule events.
Demonstrated proficiency with Microsoft 365.

Nice To Haves

University experience.
3 or more years of related work experience.

Responsibilities

Provide administrative and logistical support for OCE and WEY programs, events, lectures, retreats, conferences, and other departmental activities, including coordinating room reservations, catering, equipment, materials, and other university support.
Coordinate arrangements for speakers, guests, and ministry partners, including travel, lodging, itineraries, and other logistics.
Create and process contracts and other documentation associated with events and programs.
Maintain event calendars, timelines, and logistical information.
Provide on-site hospitality and support for departmental events as needed.
Assist Directors and staff with the implementation of programs and activities.
Serve as the primary point of contact for OCE and WEY, welcoming visitors, answering phone calls and general inquiries, and directing questions and requests to the appropriate staff member.
Monitor and respond to general departmental email and other inquiries, handling routine questions and referring more complex requests.
Provide day-to-day administrative support to OCE and WEY Directors and staff, including preparing documents, reports, and meeting materials.
Schedule meetings and appointments and maintain departmental and Directors' calendars.
Maintain accurate files, records, and archives in university systems and databases.
Coordinate routine departmental needs with university offices including needs related to facilities, technology, equipment, and office supplies.
Provide general technological and administrative support using Microsoft 365 and other university systems.
Assist with the supervision and coordination of student employees as assigned.
Develop and maintain relationships with key contacts across campus to efficiently coordinate departmental needs.
Provide administrative and logistical support for OCE and WEY communications as needed.
Assist with routine tracking and documentation of departmental and program expenses and budgets.
Process checks, payment requests, purchasing card documentation, and other financial transactions.
Provide administrative support for grant-related recordkeeping and reporting in collaboration with the OCE Finance Coordinator.
Other duties as assigned.
Participate in department events and special projects.