Program Coordinator - Biopharmaceutical Industry Fellowship Program

Massachusetts College of Pharmacy and Health Sciences • Boston, MA

6d • $35 - $39

About The Position

The School of Pharmacy Boston Biopharmaceutical Industry Fellowship Program
seeks a Program Coordinator to manage the program’s day-to-day operations. The
Program Coordinator will be responsible for fellow onboarding, marketing of the
program, and various event coordination efforts throughout the year.

Requirements

• Minimum of associate’s degree
• Minimum of four (4) years of applicable work experience.
• Previous customer service and administrative experience.
• Strong technical/computer skills, including proficiency with Microsoft Word, Excel and PowerPoint.
• Excellent analytical and problem-solving skills.
• Strong organizational skills and attention to detail; ability to ensure accuracy of work.
• Ability to work in a fast-paced environment, and to prioritize tasks and meet deadlines.
• Ability to manage confidential materials and maintain confidentiality when working on specific tasks or projects.
• Strong oral and written communication skills.
• Highly collaborative and strong team player.

Nice To Haves

• Experience in creating external facing marketing materials through social media and related platforms very desirable.

Responsibilities

• Supports the Program Director and Manager as necessary to ensure the smooth operation of the Fellowship Program.
• Implements, updates and enhances internal processes that support the program; specifically related to expense reports in collaboration with the Business Office.
• Coordinates the onboarding process for new industry fellows and ensures paperwork is completed in a timely manner in collaboration with Human Resources.
• Develops orientation materials for fellows; schedules and assists with orientation sessions.
• Assists Program Manager and industry fellows with New Innovations: update, maintain and manage New Innovations, this includes but is not limited to new account creation, set up and follow up for onboarding documents, ensuring compliance, bi-annual core competency evaluations, and regular maintenance throughout the year.
• Updates and ensures accuracy of fellowship offerings on the MCPHS website, as well as national professional organization websites (ASHP, IPhO, etc.).
• Arranges and coordinates rooms, catering, and other vendor provisions for program meetings, events and ceremonies.
• Prepares communication materials and social media content to provide information to students nationally about MCPHS fellowship opportunities in collaboration with the fellows.
• Provides operational support to Program Director and Manager, including coordination of catalog updates, and coordination of program revisions
• Participates in department meetings, takes minutes and follows up on outstanding items.
• Develops and implements processes to track and monitor budgetary expenses for Program Director.
• Works collaboratively with fellows, preceptors, and faculty.

Benefits

• We offer competitive salaries and excellent benefits that include a substantial contribution toward the cost of medical, vision, and dental insurance, generous time off, retirement and pension plans, and flexible work arrangements to support work/life balance for our employees while supporting the MCPHS strategic plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree