Tourism Industry Coordinator

State of Montana•Helena, MT

9d•Hybrid

About The Position

The marketing, communications, film and tourism programs are all part of a versatile and cohesive Brand MT team that works to sustain and grow Montana’s economy. The programs develop and use communications, advertising, development and promotional campaigns to showcase Montana and create awareness about the state as a place to visit and do business. Through data-driven strategies and grant programs, the team aims to preserve and promote the genuine character of Montana and partners to achieve a sustainable economic future for all. This position leads a variety of administrative functions to support ongoing Governor's appointed Tourism Advisory Council (TAC) operations and activities. The incumbent serves as principal liaison between TAC and various program cooperators; drafts and finalizes reports, correspondence, and other documentation; participates in TAC rules and regulation development; researches and compiles program information and data; directs coordination of all aspects of TAC meetings and events; and oversees recording and transcription of proceedings. Additionally, this position is lead in working with partnering tourism regions and Convention and Visitor Bureaus, distributing, monitoring, and ensuring compliance in the use of funds. The position is responsible for administering contracts associated with these funds. The position will monitor, analyze, and report Lodging Facility Use and Sales Tax revenue records to ensure the accuracy and availability of tax revenues and disbursements. It will also coordinate compliance contractor(s) to provide ongoing guidance, direction, and advice to statewide tourism partners. This is a modified position with funding secured through June 30, 2027.

Requirements

A Bachelor’s in Business, Administration, Accounting, Finance, Management, Communications or closely related field.
2+ years of job-related experience
Knowledge of: Principles and practices of accounting
Compiling and evaluating documentation from multiple sources to determine eligibility and compliance
Auditing best practices and processes
Contract management and administration
Administrating boards/councils, including knowledge of Roberts Rules of Order
Knowledge of the ServiceNow Grants and Loans Portal
Creating and adhering to Administrative Rules
Ability to: Calculate funds available for distribution based upon approved budgets, new funds received and funds previously disbursed.
Analyze and apply regulations and statutory language to advise and assess compliance
Compile, organize, and reconcile complex financial data and reports
Communicate effectively, accurately and transparently, always with integrity and attention to detail
Utilize spreadsheet technology
Problem solving; working independently and as part of a team
Develop and manage efficient processes
Engage with, develop and improve office software and online application systems
Communicate with a diverse group of stakeholders to explain the complex requirements and identify discrepancies in data.

Nice To Haves

Experience working with Destination Marketing Organizations and the distribution of Lodging Facility Use and Sales Tax dollars
Knowledge of the ServiceNow Grants and Loans Portal

Responsibilities

Leads a variety of administrative functions to support ongoing Governor's appointed Tourism Advisory Council (TAC) operations and activities
Serves as principal liaison between TAC and various program cooperators
Drafts and finalizes reports, correspondence, and other documentation
Participates in TAC rules and regulation development
Researches and compiles program information and data
Directs coordination of all aspects of TAC meetings and events
Oversees recording and transcription of proceedings
Works with partnering tourism regions and Convention and Visitor Bureaus, distributing, monitoring, and ensuring compliance in the use of funds
Administers contracts associated with these funds
Monitors, analyzes, and reports Lodging Facility Use and Sales Tax revenue records to ensure the accuracy and availability of tax revenues and disbursements
Coordinates compliance contractor(s) to provide ongoing guidance, direction, and advice to statewide tourism partners