Allegheny Highlands Program Coordinator

The Nature Conservancy•Lexington, VA

6d•Hybrid

About The Position

The Allegheny Highlands Program (AHP) Coordinator will work as part of a team within a business unit coordinating tasks related to one or more functional activities, such as: operations support, procurement, meetings management, special events, training, and volunteer programs. This position is optimal for an office professional with event planning experience that is interested in some exposure to supporting conservation projects. This is an exciting opportunity to contribute to the ongoing mission of conservation through coordination and support of our team!

Requirements

Bachelor’s degree and 2 years related experience or equivalent combination
Experience coordinating administrative processes
Experience in business writing, editing, and proofreading
Experience organizing time and managing diverse activities to meet deadlines
Experience working across teams and communicating with a wide range of people

Nice To Haves

Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated
Ability to analyze information for the purpose of coordinating and planning activities, and solving problems
Ability to use existing technology to achieve desired results
Ability to plan and organize events and manage the hospitality of diverse groups visiting the Center for Conservation Learning venue
Experience interpreting guidelines to achieve desired results
Knowledge of current trends in specific field
Strong organization skills, accuracy, and attention to detail
Experience supporting conservation, science and field staff

Responsibilities

Planning and execution of logistics for special events and/or meetings, purchasing, central filing, facility management, telecommunications, and/or reception.
Assisting with the recruitment, training, and recognition of program volunteers and new staff, and may direct the activities of volunteers.
Performing Information Systems, Human Resources, and Finance administrative tasks, including processing forms, preparing reports and forecasts, and monitoring and preparing the Allegheny Highlands Program budget.
Processing office and preserve expenses, check requests, and managing preserve leases.
Responding to inquiries about program activities, creating program materials, and drafting correspondence.
Providing guidance in satisfying administrative requirements based on extensive knowledge of policies and procedures.
Providing support and targeted training related to the functional area of the team.
Implementing processes and practices in order to improve effectiveness.
Communicating with staff in various programs across the Conservancy, as well as with donors, volunteers, vendors, and business relations and collaborating with outside partners and possibly serving on committees that help further TNC’s mission.
Communicating or distributing information to assist staff in making decisions, solving problems, and improving workflow.
Assisting with various projects of protection, conservation, and stewardship.
Work within scope of program’s strategic goals.
Act independently on assigned tasks and exercise independent judgment based on analysis and experience, referring difficult questions and unusual problems to supervisor.
Coordinate projects with several variables, working within a defined timeline and budget.
Demonstrate sensitivity in handling confidential information.
May assist with recruitment, hiring and onboarding new staff and crews to the program.
Ensure compliance with Conservancy policies and procedures, and external (donor/legal/IRS) requirements.
Financial responsibility includes purchasing, processing invoices, contracting with vendors, managing leases, and assisting with budget preparation.
Lead office management including day-to-day tasks and new projects for fulfilling needs of the team.
Coordinate donor events, partner meetings, and other special events to AHP Preserves and Hobby Horse Farm Center for Conservation Learning.
May act as a resource to others to solve problems and act in supervisor’s stead when instructed.
May supervise administrative and/or volunteer staff, including training and professional development.
Provide input through project teams for the improvement of existing programs.
Travel within program area and work flexible hours as needed.
May assist other team members with projects under protection, conservation and stewardship.