Program Coordinator, PA Program

Bethel University•Saint Paul, MN

6d•$20 - $22•Onsite

About The Position

This role is for someone who is highly organized, proactive, and energized by being the person others can count on. You’ll work closely with the Program Director, faculty, students, university departments, clinical partners, and external agencies to coordinate the many details that keep the PA program running smoothly. From maintaining critical student and program records to coordinating events, supporting accreditation and compliance activities, managing schedules, and assisting with budgets and purchasing, your work will have a direct impact on the success of the program. You’ll also serve as an important resource and point of connection for students and faculty. Every day may bring something different, so this role is well suited for someone who can anticipate needs, navigate changing priorities, solve problems thoughtfully, and bring both precision and flexibility to their work. Your attention to detail will be especially important as you manage information and processes where accuracy matters. At Bethel, your work is about more than keeping a program organized. You’ll be part of a Christ-centered community committed to preparing students to use their gifts and knowledge to serve others and make a meaningful impact. If you enjoy creating order, building strong relationships, solving problems, and knowing that the work you do behind the scenes makes a difference for students, we invite you to consider joining our team.

Requirements

Post high school training/coursework
1+ year of office experience
Exceptional attention to detail and accuracy, with the ability to identify discrepancies, maintain thorough records, and consistently produce high-quality work.
Strong organizational and prioritization skills, with the ability to manage multiple projects, deadlines, and competing priorities while maintaining accuracy and follow-through.
Proactive and resourceful approach to work, with the ability to anticipate needs, identify potential issues, take initiative, and move projects forward with appropriate independence.
Comfort working in ambiguity, with the ability to assess situations, gather information, exercise sound judgment, and determine appropriate next steps when processes or expectations are not clearly defined.
Strong communication and interpersonal skills, with the ability to communicate clearly and professionally with students, faculty, staff, administrators, and external partners.
Collaborative and relationship-oriented, with the ability to build positive working relationships while also working independently and taking ownership of responsibilities.
Strong customer service orientation, with the ability to understand and respond to the needs of students, faculty, staff, and other stakeholders while maintaining high standards of service.
Ability to handle confidential and sensitive information with discretion, professionalism, and appropriate security.
Proficiency with Microsoft Office, particularly Word, Excel, and PowerPoint, as well as Google Workspace and video conferencing platforms such as Zoom.
Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
Demonstrated commitment and personal relationship with Jesus Christ.
Commitment to the mission and values of the University.
Agreement to abide by all University policies.

Responsibilities

Maintain accurate program databases and records, including Student databases, agency rosters, reporting for agencies, and student and faculty compliance, in collaboration with the didactic and clinical coordinators and program director.
Maintain accurate program databases and records, including Didactic course and speaker contracts and evaluations, course syllabi, and course gradebook databases.
Maintain accurate program databases and records, including Course, instructor, and program evaluation.
Maintain accurate program databases and records, including Admissions and progression data.
Support faculty onboarding and provide ongoing administrative support to program faculty, as needed.
Maintain and update program handbooks, mailings, evaluations/surveys, and websites in collaboration with the program director.
Coordinate and help execute program events such as orientation, interview days, pinning and white coat ceremonies, advisory board meetings, and admission and information sessions in coordination with faculty and program director.
Assist with survey administration and compiling assessment reports for internal use and any external agencies (e.g., Board of Medical Practice, accrediting bodies).
Identify opportunities to improve program processes, systems, and workflows and assist with implementing efficiencies.
Support budget administration processes by processing invoices, tracking expenditures, monitoring course fees, prepare spending projections, and maintain vendor agreements.
Coordinate the licensure process with PA students, the department, and the University Registrar.
Assist with contract renewal and insurance certification, as needed.
Provide day-to-day support to the Program Director, including scheduling meetings, general coordination support, and special projects.
Serve as a primary point of contact for students.
Facilitate communication among students, faculty, and the Program Director.
Provide support by scheduling, transcribing, and maintaining all program meetings.
Assist with testing accommodations and exam proctoring.
Provide technical and clerical support for virtual and in-person meetings, including notetaking, agenda preparation, and follow-up.
Monitor inventory levels of office, lab, and program supplies and coordinate the purchasing and inventory management.
Actively participate in creating our Christ-centered community by agreeing with and abiding by our core beliefs in the Affirmation of Faith and supporting all other beliefs as Biblical, responsible, and thoughtful approaches while avoiding dissension and divisiveness.
Teach and mentor students and help one another uphold our Community Covenant commitments.
Act as ministers of the gospel of Jesus Christ by actively partnering with the University to carry out its mission and foster Bethel’s Christ-centered covenant community.