Program Coordinator/Mentor

GREATER PHILADELPHIA URBAN AFFAIRS•Philadelphia, PA

88d•$0 - $23•Onsite

About The Position

This position is part of a seasonal team responsible for the Urban Affairs Coalition's Summer Youth Employment and Spark Youth Engagement (SYE) program. The Summer Youth Employment program provides paid summer internships and support to youth ages 14-24 through the city of Philadelphia’s summer youth employment program. The six-week program runs from late June through mid-August and includes career exposure, on-the-job mentoring and professional development. The Spark Youth Engagement Program offers career exposure and career awareness activities for in school youth and is offered year-round. Initiatives under Spark Youth Engagement include career exposure, professional development, and mentoring with the goal of entering the workforce. The Program Coordinator/Mentor will provide direct support to the Program Manager in all aspects of the program from recruiting and enrolling placement sites to supporting the enrollment process for youth. This position requires extensive field time and travel in the Greater Philadelphia area. The Program Coordinator/Mentor will be expected to provide their own transportation via public transportation or personal vehicle. The Program Coordinator/Mentor will oversee youth participant activities to ensure program placement sites are programmatically and contractually compliant with program guidelines. S/he ensures that youth participants are properly supervised and engaged in constructive activities in a positive learning environment. S/he will assist in training and serve as counselors, role models, career advisors, and mentors to youth. S/he will assist the youth program participants with the completion of contextual-learning projects during professional development sessions. In addition, s/he will facilitate pre-planned professional development workshops. The Program Coordinator/Mentor will provide administrative support in the collection of youth participant participation logs, distribution of program materials, debit cards, and other tasks associated with the program. This is a seasonal position beginning no later than June and anticipated ending in August.

Requirements

Must be a flexible, communicative, and agile team player, able to coordinate and share resources and data
Leadership ability and knowledge of how to effectively mentor youth and young adults 14-24 years old
Ability to motivate youth participants to meet their work obligations and complete a high-quality contextual learning project
Ability to encourage youth-led project exploration and discussion to ensure the program experience is meaningful
Must take proactive steps to advocate for the program appropriately and professionally
Must be willing to travel frequently throughout the Philadelphia area as required on a daily basis
Strong inquiry and conflict resolution skills
Must be able to multi-task to meet programmatic benchmarks and deadlines
Good organization skills and detailed-oriented
Good verbal and written communication skills; customer-service oriented
Must be a self-starter and possess good time management skills
High school diploma/GED required
A minimum of 2-4 years’ experience working with youth and young adults ages 14-24
Requires a criminal background check, child abuse clearance, and FBI fingerprint-based background check

Nice To Haves

Bachelor’s degree or equivalent experience preferred
Experience mentoring and/or teaching youth and young adults ages 14-24 preferred
Experience working in the nonprofit, education, and/or retail/marketing sectors preferred
Proficient in Microsoft Office software, including Word, PowerPoint, Excel and Google preferred

Responsibilities

Coordinate with Program Manager to conduct outreach, recruitment and enrollment sessions for youth applicants as well as placement sites
Manage data entry and file maintenance, ensuring all accurate data collection and completion of all appropriate paperwork including background check clearances
Coordinate with Program Manager to ensure that all youth and placement sites are properly enrolled and meet program requirements, youth are placed at sites appropriately, and questions and concerns are fully addressed
Responsible for the placement of youth participants at sites, in coordination with other key staff
Coordinate with Program Director, Data and Information Manager, Program Manager and other key staff to ensure accurate and timely responses to inquiries from youth, their families, and placement sites regarding program details and requirements
Perform other related duties as required to ensure program quality and funder compliance
Conduct ongoing site visits (both scheduled and spontaneous) to assess program quality, supervision of youth participants, and adherence to contractual obligations
Serve as a resource and mentor for youth, supporting their professional development and adherence to appropriate workplace conduct
Collect and submit assigned caseload of youth participants' participation logs for processing by established deadlines, and ensuring they are properly completed
Facilitate and assist with professional development sessions and completion of contextual learning projects
Administer and assist with employer and youth participant evaluations, and all other youth-related activities
Maintain records and submit all required programmatic documentation and reports
Conduct initial and ongoing placement site visits and individual meetings to assess placement site suitability, projected slot requests/service levels, contractual adherence to health, labor, and safety laws and regulations, as needed
Serve as a positive and responsible role model for youth participants
Perform other related duties as assigned