Program Coordinator, Medical Communications

Precision AQ

3d • $41,600 - $62,400 • Onsite

About The Position

We’re hiring a savvy Program Coordinator passionate about keeping projects on task and their team focused. This role is ideal for a recent college graduate or professional looking to transform lives through medical communications in a collaborative and growing environment. The Program Coordinator will manage multiple projects, ensuring they move through the development process efficiently and effectively.

Requirements

• Bachelor’s degree, ideally with a concentration in advertising, marketing, communications, or journalism; other majors will be considered.
• 0-2 years of prior work experience in a client service/agency setting or related internship experience.
• A high level of computer competency.
• Intermediate or advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, MS Project, and Outlook).
• Strong written and verbal communication skills.
• Flexibility to manage up to 20 projects at a time.
• Ability to be responsible for the project development process.
• Solution-oriented with the ability to anticipate potential workflow obstacles and provide solutions.
• Highly organized, a self-starter with an eye for the details and a pulse on the bottom line.
• Ability to flourish in fast-paced environments and relish the particulars.
• Passion for working and a drive to not be satisfied with the status quo.
• A natural problem-solver who enjoys variety in their work.

Nice To Haves

• Working knowledge of timeline and schedule development.
• Experience supporting a project manager or marketing team with coordinating tasks and tracking deadlines.

Responsibilities

• Track project deliverables through all departments.
• Ensure due dates are relayed and obstacles are identified and communicated efficiently.
• Run clients' medical/legal/regulatory (MLR) process, including submissions, coordinating with taggers, and communicating status updates.
• Oversee coordination of internal and external meetings.
• Take meeting notes during meetings.
• Provide status updates to the team.
• Review invoicing documents and final reconciliations under supervision.
• Prepare Sunshine Act reports and any ancillary reports as required by the client.
• Work closely with the logistics vendor to perform meeting planning tasks, including site search, venue contracting, travel arrangements, food/beverage, and AV equipment.
• Prepare and distribute the assignment report.
• Facilitate assignment team meetings.

Benefits

• Growth opportunity
• Professional development
• Compensation
• Benefits
• Recognized as a Best Place to Work by the Philadelphia Business Journal for the last three years.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level