Program Coordinator III

Tulane University•New Orleans, LA

About The Position

Supports all Tulane faculty, staff, visitors, and students by applying our core values to assist customers with travel and expense management, systems training, compliance, outreach, events, and day to day travel and expense administration responsibilities. Supports the department leaders to maintain established partnerships with Tulane constituents and suppliers to provide collaborative, innovative, and leading practices that deliver high quality expertise, significant value, and excellent customer service. The position exists to provide superior support to the Travel and Expense Managers through back office administrative tasks. This includes providing support to University travelers by answering travel and expense related questions, providing guidance as needed, promoting the travel program and compliance in a positive way by distributing mutually beneficial messaging, current program directions and solutions. The admin assistant will learn and provide valuable assistance and information for departments and schools with various types of travel and expense needs, by delivering excellent systems training, communication, travel and expense reports, and collaborating with the university’s various travel and expense suppliers. The development of effective and collaborative relationships with the University stakeholders, travel and expense suppliers is integral to the success of the Travel and Accounts Payable Departments.

Requirements

Tulane University is an equal opportunity educator and employer committed to providing an education and employment environment free of unlawful discrimination, harassment, and retaliation.
Legally protected demographic classifications (such as a person’s race, color, religion, age, sex, national origin, shared ancestry, disability, genetics, veteran status, or any other characteristic protected by federal, state, or local laws) are not relied upon as an eligibility, selection or participation criteria for Tulane’s employment or educational programs or activities.
Tulane University is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process.
If you need assistance in completing an application or during any phase of the interview process, please contact the Office of Human Resources by phone at 504-865-4748 or by email at [email protected].

Responsibilities

Assist customers with travel and expense management.
Provide systems training.
Ensure compliance.
Conduct outreach and manage events.
Handle day-to-day travel and expense administration.
Support department leaders in maintaining partnerships with constituents and suppliers.
Provide back office administrative tasks to support Travel and Expense Managers.
Answer travel and expense related questions for University travelers.
Provide guidance to University travelers.
Promote the travel program and compliance.
Distribute messaging, program directions, and solutions.
Provide assistance and information for departments and schools regarding travel and expense needs.
Deliver systems training.
Handle communication related to travel and expense.
Prepare travel and expense reports.
Collaborate with university travel and expense suppliers.
Develop effective and collaborative relationships with University stakeholders and travel and expense suppliers.