UNIV - Program Coordinator II - Psychiatry: NCVRTC

Medical University of South Carolina • Charleston, SC

1d • Hybrid

About The Position

The Program Coordinator II is responsible for providing technical and professional services to the National Crime Victims Research and Treatment Center through direct involvement in research, administrative and supportive duties within the division, with primary focus on a large scale, multi-site research project. The incumbent’s responsibilities will include recruiting and screening of research participants, collecting data, creating and managing complex databases, scheduling and conducting stakeholder interviews, scheduling meetings, recording meeting minutes, assisting in coordination and logistics for four community advisory boards, and assisting in preparation of project required reports and manuscripts for publication. The incumbent’s responsibilities also include maintaining a project specific website and related online courses. The PCII independently coordinates day-to-day project activities, identifies and assists in resolving barriers to meeting program goals, exercises independent judgment in prioritizing project tasks and timelines, and corresponds with project partners, consultants, and stakeholders to facilitate completion of all program activities. The incumbent will also coordinate travel for the Co-PIs when applicable and assist with travel and logistics for annual project meetings. S/he also will be responsible for project-related purchasing and engage in additional administrative duties assigned by the Co-PIs. The PCII is an integral team member to ensure that all required tasks are completed in a timely manner.

Requirements

• A bachelor's degree and two years of relevant program experience.
• Proficiency in Word, Excel, and PowerPoint is required.
• Ability to perform job functions in an upright position.
• Ability to perform job functions in a seated position.
• Ability to perform job functions while walking/mobile.
• Ability to work indoors.
• Fully use both hands/arms.
• Ability to perform repetitive motions with hands/wrists/elbows and shoulders.
• Ability to reach in all directions.
• Possess good finger dexterity.
• Ability to maintain tactile sensory functions.
• Ability to maintain 20/40 vision, corrected, in one eye or with both eyes.
• Ability to see and recognize objects close at hand.
• Ability to see and recognize objects at a distance.
• Ability to determine distance/relationship between objects; depth perception.
• Good peripheral vision capabilities.
• Ability to maintain hearing acuity, with correction.
• Ability to perform gross motor functions with frequent fine motor movements.
• A strong work ethic.
• Minimal supervision; must be able to work independently.

Nice To Haves

• Master’s level degree in program evaluation, statistics, public health, psychology or related field is preferred.
• Experience in data collection, data entry, data management, data manipulation, data analysis, and report writing.
• Ability to prepare and present reports communicating the results of data analysis.
• Knowledge and experience in SPSS and CANVA is preferred.
• Knowledge and experience with Site Executive, RedCap, SurveyMonkey, as well as other survey software is preferred.
• Experience in developing and maintaining websites is preferred.
• Personable with good organizational, problem solving and analytical skills.
• Ability to communicate effectively, both orally and in writing.
• Ability to provide technical assistance and training to staff and other participating partners.
• Ability to plan and organize work activities and prioritize task completion according to schedules and goals.
• Ability to exercise judgment and discretion in interpreting and applying policies and procedures.

Responsibilities

• Recruitment of participants (providers, youth, and caregivers) across all study sites, including screening for eligibility, obtaining and documenting consent, ensuring completion of assessment measures across all time points, and managing and processing active participant incentives and payments.
• Monitoring project progress, identifying data collection or reporting issues, recommending solutions to the Co-PIs, and prioritizing activities to ensure compliance with study timelines and funding agency requirements. This includes developing, monitoring, and maintaining project-related databases, cleaning and preparing data for SPSS and running preliminary analyses.
• Assisting in the creation of regular, required data reports to share with the funder, creating data visualizations to translate findings for stakeholders, as well as assisting in the writing and submitting of reports within the time period set by the funding agency.
• Coordinating logistics for project-related meetings, including scheduling participants, preparing agendas and meeting materials, recording minutes, distributing summaries, tracking action items, and following up to ensure completion of assigned tasks. Serving as a liaison among investigators, community advisory board members, consultants, and study staff to facilitate communication and maintain project momentum.
• Coordinating project training activities, including participant call schedules, maintenance of attendance records, inquiries from training participants, scheduling of make-up sessions, and communication to participants on a routine basis. Developing and maintaining the database used to track completion metrics for all training activities. Identifying participation or scheduling issues, collaborating with the Co-PIs to implement appropriate solutions, and helping ensure all project training activities are completed in accordance with protocols and funding requirements.
• Assisting in the refinement, maintenance, and updating of the project website and asynchronous online learning modules. Coordinating content updates, monitoring user access, troubleshooting basic issues, and ensuring project materials remain current and accessible for participating providers and stakeholders.
• Coordinating the administrative operations necessary to support successful project implementation and ensure compliance with division, institutional, and funding agency requirements. Procuring project-related supplies, coordinating travel and logistics for staff, off-site investigators, consultants, and project meetings, maintaining project documentation, and monitoring project timelines and deliverables. Identifying potential operational barriers, collaborating with the Co-PIs to implement solutions, and assisting in ensuring project activities are completed on schedule and in accordance with established goals and objectives.
• Assisting with monitoring project expenditures, reconciling budget reports, and reviewing expenses for compliance with funding agency and institutional policies. Providing expenditure summaries to the Co-PIs and alerting project leadership to potential budget concerns.

Benefits

• Medical University of South Carolina participates in the federal E-VERIFY program to confirm the identity and employment authorization of all newly hired employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level