Program Coordinator I

Bureau Veritas•McLean, IL

9d•Onsite

About The Position

Responsible for assisting a Program Director in accomplishing the mission of a major client program to expand the business unit through successful project management. Responsible to assist in aspects of project management through all phases of Commissioning levels 1-5. Supports the project team with planning, staffing, finances, and business growth goals for the company by performing the following duties.

Requirements

Ability to read and comprehend instructions, short correspondence, and memos.
Ability to write simple correspondence.
Ability to effectively present information in one-on-one and small group situations, to customers, clients, and other employees of the organization.
Ability to effectively present information and respond to questions from groups of managers, clients, peers, and technical field staff.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent, and to draw and interpret bar graphs.
Ability to apply concepts of basic algebra and geometry.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
Knowledge of word processing software, spreadsheet software, accounting software, scheduling software, and project management software.
Bachelor's degree (B. A. / B. S.) from four-year college or university; or four to six years related experience and/or training, or equivalent combination of education and experience.
Valid driver’s license
Valid passport
First responder (first aid + CPR) – company provided
OSHA 30 or local jurisdiction equivalent – company provided
NFPA 70E – Arc flash training – company provided
Code of ethics training – company provided
Additional safety training – company provided
Time management skills
Active listening skills
Critical thinking skills
Problem solving skills
Oral and written communication skills
Familiarity with the psychrometric chart and application
Familiarity with energy transfers such as heat, hydronic, air, electricity, and kinetic and application
Familiarity with ohms law and application
Knowledge of contracts and Scope Of Work (SOW) for projects being managed
Basic understanding of industry technical concepts
The ability to monitor and assess performance of self as well as others
The ability to consider the relative costs and benefits of potential actions to choose the most appropriate one
The ability to travel by car & airplane
The ability to travel up to 2 contiguous weeks, not to exceed 50% of annual occupational hours
The ability to motivate, and direct people
The ability to be aware of others’ reactions and understand why they react as they do
Problem Analysis – Seeks out Pertinent data and determines the source and key dimensions of a problem.
Judgement – Reaches logical conclusions based on established evidence.
Decisiveness – Chooses from among alternatives and renders timely judgement.
Planning & Organization – Effectively plans and organizes one’s own activities and/or the activities of others.
Follow-Up & control – Ensures that directives have been understood and carried out; monitors progress.
Stress Tolerance – Functions in a controlled, effective manner under stress.
Adaptability – Adjusts approach to reach goal(s).
Communication – Effectively transmits and receives facts or ideas, orally and in writing.
Persuasiveness – Effectively moves others to a desired course of action.
Drive – Demonstrates personal accomplishment and a desire to excel.
Self-Development – Makes an active effort to improve/acquire additional knowledge and skills.
Human Relations – Establishes and maintains effective relationships with others (both internal & external to the organization).
Leadership – Provides direction and influences/motivates others to achieve goals.
Regularly required to use hands.
Frequently required to stand, walk, sit, talk and hear.
Occasionally required to reach with hands and arms, climb or balance, and stoop, kneel, crouch, or crawl.
Occasionally lift and/or move up to 50 pounds.
Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
Regularly exposed to outdoor weather conditions.
Frequently exposed to work near moving mechanical components and assemblies.
Frequently exposed to work near energized electrical components and assemblies.
Occasionally exposed to work in high, precarious places, fumes or airborne particles, extreme cold (non-weather), extreme heat (non-weather), and risk of electrical shock.
The noise level at the project site is usually loud and often requires some form or multiple forms of hearing protection.

Responsibilities

Acts as Competent Person managing safety on the projects under their control. Insures that Cx Team members have completed any project specific safety training required and that proper Job Hazard Analyses (JHAs) have been performed for the work that will be conducted on the project. Insures that toolbox training has been conducted and recorded on a weekly basis.
Utilizes the company’s accounting, project management, and resource planning systems to accurately forecast project resource requirements and billing projections, as well as expenses on assigned projects.
Updates project information as it is made available and proactively works to resolve resource conflicts as conflicts are generated.
Determines how money will be spent to accomplish the Scope Of Work (SOW) and properly accounts for these expenditures. Identifies any variances that develop to SOW and advises Client in a timely manner of any potential change order as a result of these variances.
Manages all financial aspects of the project to include project opening, accounts payable, accounts receivable, revenue projections, and project closeout.
Creates and manages the budgeting process which includes estimating, value engineering, and managing the client's budgetary expectations through the project cycle.
Understands and explains the circumstances driving all financial variances throughout the project cycle.
Represents the company’s interest in delivery of services in accordance with the contractual requirements and company standards.
Creates and manages an overall milestone schedule which includes all facets of the project and includes relevant owner, design, and construction team activities.
Manages multiple members of the Cx Team which can include client representatives, vendors, and contractors.
Plans and manages concurrent activities to accomplish desired project results.
Completes the project opening process to reflect the contracted SOW. Develops a Schedule Of Values (SOV) based on a planned Work Breakdown Structure (WBS), and review of project estimate.
Completes the project close-out process to include commissioning reports, as-built documentation, operations/maintenance manuals, lessons learned that should be applied to future projects, SharePoint archiving and ultimate project performance.
Maintains PI’s interest during client communication and withholds any potentially sensitive PI proprietary information.
Participates in new project opportunities as well as presents proposals and credentials to Client.
Develops positive working relationships with subcontractors and vendors.
Manages the document control process as well as ensures proper and constant communication with project stakeholders (e.g. Client, construction, and design team).
Leads, and supervises, multiple project resources to include field technical staff for assigned projects.
Collaborates with internal resources to manage a ‘new to’ client team transition.
Collaborates with internal resources to manage a ‘new to’ each other CxE relationship for a project.
Manages diversity of CxE levels over the course of a project or follow-on projects to achieve the SOW and budget.
Works to expand current contracted service offering for current clients.
Identifies opportunities for professional development for self and pursues ongoing professional development training.
Participates in and attends business development functions as needed to represent the company.
Maintains positive outward projection of the company during formal and informal events.
Supervises subordinate supervisors who are managing projects that the PM-1 is ultimately accountable for. Responsible for the overall direction, coordination, and evaluation of all Operations resources deployed to these projects. Supervises approximately 4 employees in a non-direct report relationship. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include, planning, assigning, and directing work, and resolving problems.