Program Coordinator, Human Rights & Freedom

Arizona State University • Washington, DC

4d • $60,000 - $65,000 • Hybrid

About The Position

The McCain Institute, a nonpartisan organization within Arizona State University based in Washington, D.C., works to defend democracy, advance human rights, and empower character-driven leaders. The Human Rights & Freedom (HRF) Program Coordinator will primarily support the McCain Ukraine Leadership Initiative (MULI), helping deliver its activities and coordinate with colleagues across the HRF team. The coordinator works with and reports to the HRF Program Manager.

The role supports program operations, including task and workflow tracking, expense processing and documentation, travel arrangements, calendar management, event and meeting logistics, and drafting and editing program materials. It also assists with financial compliance, partner relationships, and recruitment of the McCain Institute’s Junior Fellows. The position is based in Washington, D.C., and is eligible for a hybrid work schedule. The position is grant funded.

Requirements

• Bachelor’s degree and three years of experience appropriate to the assignment or field, or an equivalent combination of experience and/or training demonstrating comparable knowledge, skills, and abilities.
• Strong written and verbal communication skills.
• Strong attention to detail.
• Excellent organizational skills and ability to manage competing priorities with minimal supervision and deliver on time.
• Experience using Microsoft Office software, including Word, Excel, Outlook, SharePoint, and OneDrive.

Nice To Haves

• Demonstrable knowledge of Russia’s full-scale invasion of Ukraine and Ukraine’s politics and society.
• Experience arranging logistics such as flights, hotels, and visa applications.
• Experience organizing events, including sending invitations through MailChimp, managing RSVP lists, and handling on-site logistics.
• Experience with project planning, implementation, and reporting.
• Experience working with budgets and processing and tracking expenses.
• Experience communicating with high-level stakeholders across multiple time zones.

Responsibilities

• Assist the Program Manager in delivering MULI activities on time and on budget by tracking tasks and workflows.
• Process program expenses and payments, collect receipts, submit financial requests, and coordinate with the McCain Institute finance team and KE procurement.
• Coordinate travel logistics for staff, program participants, and external stakeholders.
• Manage the HRF Program Manager’s calendar, respond to meeting requests, and send calendar invitations.
• Coordinate meeting and event logistics, including catering, audiovisual services, photography, venues, and communication with event partners.
• Draft and edit MULI materials, including social media posts, press releases, invitations, agendas, and onboarding materials.
• Record and track MULI expenses in program tracking tools and maintain receipts and financial documentation.
• Assist the McCain Institute finance team and ORSPA with donor and ASU financial compliance, including completing and routing required forms for approval.
• Assist with relationship management for existing and prospective MULI partners.
• Assist with recruitment of the McCain Institute’s Junior Fellows.
• Perform other duties as required to meet MULI objectives.

Benefits

• Eligible employees receive commuter benefits, including a monthly contribution toward Metro transportation expenses.
• ASU offers a comprehensive benefits package; details are available through the ASU Compensation Estimator.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level