Program Coordinator for Nursing

Warner Pacific University•Portland, OR

19h•Onsite

About The Position

The Program Coordinator is a full-time, benefit eligible position reporting to the Program Manager of Nursing. This role provides complex administrative support to the Nursing Program. The position is located in a typical office environment. Professional/business casual attire is required. Warner Pacific University’s Mission: Warner Pacific is a Christ-centered, urban, diverse, minority-serving, Hispanic-serving, liberal arts University dedicated to providing students from diverse backgrounds with an education that prepares them to engage actively in a constantly changing world. Our hiring practices reflect our missional commitment to being a Christ-centered institution. Warner Pacific University’s Commitment to Diversity: Warner Pacific University is an Equal Opportunity Employer that seeks a diverse workforce of committed Christians from all racial, ethnic, and socio-economic backgrounds. Warner Pacific University is committed to hiring staff and faculty with an intentionality that demonstrates the importance of having an employee community that reflects the racial and ethnic diversity of the students we serve. Employee Agreement: Mission-based hiring is of critical importance to Warner Pacific University. Employees are expected to demonstrate and articulate a vital Christian faith and to live in a manner consistent with a Christ-centered lifestyle as informed by the Scriptures of the New Testament. Warner Pacific’s students, faculty and staff are expected to foster an environment of mutual respect and accountability, to care for the personal dignity of others and to exercise integrity in their conduct and communication. The University environment is expected to be free from discrimination and harassment (including bullying). When an individual’s behavior has direct implications for others and/or the well-being of the University community, there may be cause for institutional involvement, regardless of where the situation occurs. Warner Pacific University desires to provide a safe and healthy environment for staff, faculty, students, visitors and guests. Therefore, smoking is not permitted on University property, in its vehicles, or at any University sponsored event. The use of illegal drugs or non-prescribed controlled substances is strictly prohibited. Use of alcoholic beverages or tobacco products is strictly prohibited on Warner Pacific University campuses. Equal Employment Opportunity: Warner Pacific provides equal opportunity for employment and advancement for all employees and applicants regardless of race, color, sex, gender, national origin, citizenship status, disability, age, genetic information, status with regard to public assistance, veteran status and any other status protected by laws and regulations to which Warner Pacific is subject. All employment decisions, including hiring, promotions, compensation, benefits, transfers, and terminations are made in a manner that does not discriminate against individuals in the categories discussed above. Because Warner Pacific is a Christian liberal arts University, the University exercises its legal right to hire Christian employees to fulfill its mission and purpose.

Requirements

Administrative experience in a professional office environment.
Demonstrated ability to solve problems, initiate, and implement projects independently.
Experience working with diverse populations.
Ability to maintain accuracy and work effectively in order to adapt and meet deadlines in a fast-paced environment.
Excellent self-motivation, interpersonal skills, and the ability to work well with university personnel, faculty, staff, and students.
Effective oral and written communication.
Proficiency in computer programs including Windows, Outlook, Word and Excel, and the Internet.
Experience working with diverse populations.

Nice To Haves

Bachelor degree or minimum of three years of experience in a higher education environment.

Responsibilities

Collaborate with the Program Manager to coordinate onboarding for all BSN Degree Program cohorts, including preparing welcome communications, registration materials, orientation resources, cohort course handouts, and supporting the transition of students into upper-division nursing coursework.
Coordinate and communicate with clinical partners, healthcare systems, faculty, and students regarding clinical placement logistics, rotation requests, onboarding requirements, schedules, and compliance deadlines through platforms such as ACEMAPP, StudentMAX, Complio, and partner-specific systems.
Maintain detailed internal tracking spreadsheets and student demographic records while ensuring accuracy and confidentiality.
Support the Dean of Nursing and School of Nursing leadership through administrative coordination, meeting preparation, agenda development, minute taking, event support, catering coordination, and maintaining office and shared faculty resources.
Provide operational support to nursing faculty across multiple cohorts, including testing coordination through Scantron technology, textbook ordering and distribution, classroom preparation, and orientation support for incoming cohorts.
Organize and execute major School of Nursing events and ceremonies, including BSN Orientations, Pinning & Praise Ceremonies, NCLEX-related programming, Welcome Weekend activities, cohort meetings, and student engagement initiatives.
Coordinate logistics, vendors, communications, materials, schedules, and event execution for students, faculty, families, and community partners.
Collaborate with the Program Manager and faculty to prepare, organize, proofread, and maintain program documentation required for accreditation, assessment, clinical compliance, and regulatory reporting for agencies such as the Oregon State Board of Nursing. Responsibilities include compiling evidence, editing handbooks, managing electronic records, and preparing technical documents and embedded PDFs.
Draft, edit, and proofread confidential correspondence, reports, presentations, faculty materials, student communications, and program documentation while maintaining professionalism, accuracy, and attention to detail.
Assist with accreditation, assessment, compliance tracking, and continuous quality improvement projects supporting nursing program standards and institutional goals.
Serve as a primary point of contact for students, faculty, clinical partners, and external stakeholders by responding to inquiries, prioritizing communications, coordinating follow-up, and providing high-level customer service and student support.
Maintain organized and confidential department records, student files, cohort documentation, clinical affiliation agreements, compliance materials, and internal databases in accordance with university and healthcare partner standards.
Coordinate schedules, meetings, travel arrangements, calendars, faculty support needs, and special projects while managing multiple priorities and deadlines in a fast-paced academic healthcare environment.
Support implementation of the University Strategic Plan through student-centered programming, cross-departmental collaboration, diversity and inclusion initiatives, and relationship-building with students and community partners.
Demonstrate commitment to equity, inclusiveness, and culturally responsive student support for diverse student populations, including first-generation, multilingual, and historically underrepresented students.
Participate in university committees, professional development opportunities, and ongoing process improvement efforts that strengthen program operations and student success outcomes.
Adhere to University policies, confidentiality standards, professional ethics, and institutional mission while supporting a Christian liberal arts educational environment.
Perform additional program coordination, administrative, and operational duties as assigned in support of the School of Nursing and BSN Degree Program.