Program Coordinator, Environmental Science - Emory College of Arts and Sciences

Emory•Atlanta, GA

3d•Hybrid

About The Position

The Program Coordinator will provide operational and administrative coordination for a multi-work package research project under the direction of the Principal Investigator. This role is crucial for managing external consultants and contractors, scientific collaborators, international field activities, equipment procurement and shipment, and the development of project data products. A primary responsibility will be maintaining a forward-looking project workplan and administrative calendar, anticipating administrative steps, dependencies, and lead times to ensure project activities remain on schedule. The coordinator will identify upcoming requirements, initiate administrative processes, follow up on outstanding actions, and flag necessary decisions, approvals, or information sufficiently in advance of project deadlines. Near-term priorities include coordinating consultant and contractor agreements, tracking documentation, approvals, and payments, liaising with Emory administrative offices, and supporting procurement, shipping, and import/export processes for international activities. The position will also identify institutional requirements, assemble information, prepare documentation, and track processes through completion. Additionally, the Coordinator will maintain project schedules, deliverables, and action trackers, coordinate meetings, maintain project records, support travel and logistics, monitor administrative actions, and provide administrative coordination for project activities as priorities arise.

Requirements

Bachelor's degree in a field related to the program.
Two years of related experience, or an equivalent combination of education, training and experience.
Excellent organization and follow through.
Attention to detail.
Sound judgment about when matters require escalation.
Demonstrated ability to anticipate administrative requirements and work proactively within established deadlines.

Nice To Haves

Prior experience navigating Emory University administrative systems and processes.
Experience with contracting, procurement, payments, research administration, international shipping/import-export processes, and coordination across University administrative offices.

Responsibilities

Organizing, coordinating, and planning operational facets of a program and its related activities.
Establishing long-term operational objectives.
Researching factors that may impact the success of the program.
Working with individuals or groups to research and document program requirements to provide appropriate input into the development of strategic plans.
Developing work plans to accomplish program goals and objectives and monitoring progress toward their achievement.
Conducting research and gathering information to develop various publications.
Developing promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program.
Assisting in developing and coordinating program-related conferences, conventions, or meetings.
Monitoring expenditures and participating in the budget planning process and preparing financial reports.
Assisting in identifying funding resources and developing fund-raising strategies and initiatives.
Preparing operational and statistical reports.
Conducting training, representing the program at meetings and conferences, and networking with affiliated groups.
Supervising assigned project staff, interns and/or volunteers.
Maintaining a forward-looking project workplan and administrative calendar.
Anticipating administrative steps, dependencies, and lead times required to keep project activities on schedule.
Identifying upcoming requirements, initiating appropriate administrative processes, and following up on outstanding actions.
Flagging decisions, approvals, information, or other PI actions needed sufficiently in advance of project deadlines.
Coordinating and following through on consultant and contractor agreements.
Tracking required documentation, approvals, and payments.
Coordinating with relevant Emory administrative offices.
Supporting procurement, shipping, and import/export processes associated with international project activities.
Identifying applicable institutional requirements and forms, assembling required information, preparing or drafting documentation for review and finalization, and tracking processes through completion.
Maintaining project schedules, deliverables and action trackers.
Coordinating meetings and following up.
Maintaining project records and documentation.
Supporting travel and project logistics.
Monitoring outstanding administrative actions.
Providing administrative coordination for project activities as priorities arise.