Program Compliance Specialist- Qa/Qc/Fwa

City of Columbia•Columbia, SC

1d•Onsite

About The Position

The Program Compliance Specialist (QA/QC) for HUD grants ensures compliance with federal regulations (2 CFR 200, HUD Handbooks) by monitoring program activities, auditing files, and identifying risks to prevent fraud, waste, or abuse. The specialist conducts site visits, reviews documentation, provides technical assistance, and reports on performance metrics to ensure effective grant implementation and compliance. Individuals in this role are responsible for conducting weekly quality checks, analyzing data to identify areas for improvement, and ensuring adherence to policies and regulatory guidelines, with a focus on ongoing quality improvement. This role also manages Environmental Review compliance for HUD-funded programs. The specialist performs internal compliance reviews, monitors subrecipients and contractors, ensures adherence to federal regulations, and prepares required environmental documentation in accordance with 24 CFR Part 58 and the National Environmental Policy Act (NEPA). This role supports program transparency, accountability, and the proper stewardship of federal funds. Additional duties include data entry, reporting, submissions, and environmental reviews.

Requirements

Bachelor’s degree in public administration, business administration, environmental studies or closely related field
Three (3) years of experience in HUD programs, including compliance, monitoring, environmental reviews, quality assurance, quality control or internal audit procedures
Knowledge of federal environmental regulations and compliance monitoring strongly preferred
Valid South Carolina Class “D” Driver’s License
Experience working in municipal government, consulting firm, development organization, or public agency preferred
Deep understanding of 2 CFR 200 and applicable HUD regulations
Must have technical writing, presentation development, and research skills
Strong analytical, communication, reporting, and organizational abilities
Capable of developing requirements for tracking and assessing program metrics, compliance, and risks, and developing metrics to evaluate them
Ability to perform duties with limited supervision
Ability and willingness to learn
Team player with the ability to work in a fast-paced environment and be flexible to handle multiple priorities
Knowledge of basic algebra involving variables and formulas and/or basic geometry involving plane and solid figures, circumferences, areas and volumes, and/or computing discounts and interest rates
Knowledge of personal computer equipment with skill in the use of Microsoft Office, utilizing Outlook, word processing, presentation, database and spreadsheet software programs
Ability to coordinate or determine time, place or sequence of operations or activities based on analysis of data or information and may implement and report on operations and activities
Ability to provide information, guidance or assistance to people to directly facilitate task accomplishment; may give directions or assignments to helpers or assistants
Ability to handle or use machines, tools or equipment requiring brief instruction or experience, such as computers for data entry, fax machines, copiers, telephones or similar equipment; may service office machines, including adding paper and changing toner
Ability to perform coordinating work involving guidelines and rules, with constant problem-solving
Ability to read journals, manuals and professional publications; speaking informally to groups of co-workers, staff in other organizational agencies, the general public, people in other organizations; presenting training; composing original reports, training and other written materials using proper language, punctuation, grammar and style
Ability to perform high level of specialized technical or entry-level professional work requiring general understanding of operating policies and procedures and their application to problems not previously encountered; application of specialized technical or professional principles and practices or the use of a wide range of administrative methods in the solution of problems; requires normal attention with short periods of concentration for accurate results and occasional exposure to unusual pressure
Ability to express ideas clearly and concisely both orally and in writing with excellent organizational skills and interpersonal skills
Ability to guide others, requiring frequent decisions affecting co-workers and others who depend on the service or product; works in a somewhat fluid environment with rules and procedures but with many variations from the routine

Nice To Haves

Knowledge of federal environmental regulations and compliance monitoring strongly preferred
Experience working in municipal government, consulting firm, development organization, or public agency preferred

Responsibilities

Ensure all activities adhere to HUD rules, regulations, and program-specific guidelines
Conduct, document, and track regular audits of participant files, financial records, and project documentation
Compile, analyze, and submit required data and annual QA reports
Identify, document, and resolve compliance issues, fraud, waste, and abuse
Develop and implement QC plans to enhance program efficiency and accuracy
Provide guidance to staff on program requirements and best practices
Complete Environmental Reviews for all HUD-funded projects
Attend and participate in a variety of meetings internally and externally
Performs other related duties and responsibilities as assigned
Performs duties following a comprehensive document management system, naming conventions, and protocols for handling Personally Identifiable Information (PII) for housing case files
Analyzes and evaluates contractor invoices for reasonable, necessary, allowable, and allocable cost allocations
Enforces standards to ensure eligibility determinations are supported and case documentation meets all program compliance standards
Researches cases in response to allegations of fraud, waste and/or abuse
Analyzes and evaluates selected project applications, supporting documentation, and federal agency inspection reports for accuracy and compliance
Documents and tracks anti-FWA activity, provide case updates on investigations, and coordinate with Internal Auditor and management on recommendations and further actions and/or resolutions
Prepares summary and/or detailed reports on investigative findings for internal tracking and referral to Federal and State agencies as indicated
Performs other related duties as assigned