Program Associate, Economic Opportunity

The Crosby Company•Boston, MA

17h•$82,000 - $125,000•Hybrid

About The Position

The Program Associate ensures the effective execution of the Economic Opportunity team’s work through managing workflows, coordinating systems and data, and supporting the delivery of high-quality materials that enable team decision making. As an execution partner to the Program Director and a central project manager for the team, they coordinate projects, monitor progress, and ensure initiatives move forward smoothly with consistency, accuracy and reliability. Specific responsibilities include, but are not limited to the following: Team Operations & Project Management (40%) Serve as project manager for board cycles and other team-wide initiatives, ensuring timeline adherence and managing quality control Partner closely with members of the team to translate strategic priorities into actional plans and ensure strong follow-through Coordinate team meetings by setting agendas, preparing briefing materials, and maintaining shared knowledge resources Produce clear, well-designed materials (e.g., board books, dashboards, updates) Anticipate risks, bottlenecks, and information needs and proactively address them Maintain and improve systems, tools, and processes to increase efficiency and clarity Grant & Strategic Support (30%) Partner with program leadership to synthesize information, surface insights, and help prioritize efforts Monitor progress against goals and proactively identify risks, gaps, and opportunities for improvement Draft and edit materials—including presentations, memos, meeting summaries, grant letters, and reports—with clarity and professionalism that enable decision-making by Foundations leadership Track, monitor, and report on active and prospective grants, ensuring timely updates Support the full grant development process through managing pipeline timelines, QCing materials, and preparing polished board materials Partner with the Grants Management team on grant reports, modifications, and extensions, and compliance follow-up Conduct preliminary research and monitor field trends to inform landscape analyses, grantee and external partner briefings, and monthly updates As requested, participate in grantee calls, site visits, and events; synthesize meeting notes and extract insights for internal use Database Management (30%) Manage databases supporting grant applications, portfolio tracking, and program evaluation Maintain strong data integrity and quality control Use grant system data to support execution, identify patterns or issues, and recommend process improvements Lead data quality control efforts and develop dashboards, visualizations, and Salesforce tools to support team decision-making Collaborate with Grants Management to drive continual improvement in grants processes and system use

Requirements

Bachelor’s degree required in a relevant field (e.g., public policy, nonprofit management, business, social sciences, or a related discipline).
Minimum of 3 years of relevant professional experience in a nonprofit, philanthropy, research, consulting, or operational environment
Experience supporting projects, coordinating workflows, managing data or systems, and producing written materials in a fast-paced, team-based setting
Highly collaborative and collegial team player who listens and communicates well.
Takes ownership of work and follows through on commitments with strong attention to detail and quality
Manages multiple priorities effectively, staying organized and communicating proactively about progress, risks, and timelines
Works effectively in a fast-paced environment, adjusting priorities and approach as needs evolve
Embraces feedback and new information, using it to improve work and strengthen results
Communicates clearly and professionally in writing and verbally, producing materials that are well-structured and audience appropriate
Builds positive, collaborative relationships and contributes to clear, consistent coordination across teams
Demonstrates curiosity and a willingness to learn, actively seeking feedback and new knowledge to improve performance
Applies learning to strengthen day-to-day work and contribute to team effectiveness over time
Approaches work thoughtfully, using available information to identify issues and support practical, effective solutions
Anticipates challenges and takes initiative to address them, helping keep work moving forward smoothly

Nice To Haves

Exposure to grantmaking, social impact work, or mission-driven organizations preferred but not required

Responsibilities

Serve as project manager for board cycles and other team-wide initiatives, ensuring timeline adherence and managing quality control
Partner closely with members of the team to translate strategic priorities into actional plans and ensure strong follow-through
Coordinate team meetings by setting agendas, preparing briefing materials, and maintaining shared knowledge resources
Produce clear, well-designed materials (e.g., board books, dashboards, updates)
Anticipate risks, bottlenecks, and information needs and proactively address them
Maintain and improve systems, tools, and processes to increase efficiency and clarity
Partner with program leadership to synthesize information, surface insights, and help prioritize efforts
Monitor progress against goals and proactively identify risks, gaps, and opportunities for improvement
Draft and edit materials—including presentations, memos, meeting summaries, grant letters, and reports—with clarity and professionalism that enable decision-making by Foundations leadership
Track, monitor, and report on active and prospective grants, ensuring timely updates
Support the full grant development process through managing pipeline timelines, QCing materials, and preparing polished board materials
Partner with the Grants Management team on grant reports, modifications, and extensions, and compliance follow-up
Conduct preliminary research and monitor field trends to inform landscape analyses, grantee and external partner briefings, and monthly updates
As requested, participate in grantee calls, site visits, and events; synthesize meeting notes and extract insights for internal use
Manage databases supporting grant applications, portfolio tracking, and program evaluation
Maintain strong data integrity and quality control
Use grant system data to support execution, identify patterns or issues, and recommend process improvements
Lead data quality control efforts and develop dashboards, visualizations, and Salesforce tools to support team decision-making
Collaborate with Grants Management to drive continual improvement in grants processes and system use